Air Freight Coordinator

Due to increased global growth, we are seeking for an Air Freight Coordinator to be part of our Air Freight team with our London Heathrow Office based in Slough of ALPI UK Ltd.

You will coordinate Air Freight activities for Alpi UK.

Office Hours: Monday – Friday, 8.30am – 5.30pm – (inclusive of one-hour unpaid lunch). This role is office based.

Salary Range: £26,500 - £30,000 per annum (dependent upon experience)

Key Roles and Responsibilities

• The ability to co-ordinate with network partners, UK clients and/or internal teams to arrange a booking to be shipped from origin to destination country, maintaining clear and effective communication at all times
• Ensuring all shipments adhere to international trade regulations, customs procedures, and control laws
• Basic understanding of INCOTERMS and the risk and liabilities of each term
• To quote shipments prior to movement and applying agree rates where necessary
• Building relationships with Airlines for cargo bookings and rate negotiations
• To liaise with partners to reach out for quotes and rates
• Familiarity with various export documents and their purpose
• Ensure all air jobs are completed correctly and in a timely manner
• Ensure all customs declaration tasks are completed correctly and in a timely manner
• Has the ability to follow instruction and produce Airway Bill pre-alerts, ensuring accuracy in preparation to avoid critical delays or penalties
• Monitoring the progress of shipments from origin to destination, providing updates to destination partners
• Understanding of HMRC Volumes 1 & 3 of the UK trade Tariff
• Report immediately to the line manager any amendments to customs declarations
• Ensure the operational system is always used correctly
• Assist other department as and when required by the company
• Provide support and holiday coverage for the local staff when required
• Maintain regular communications with the network and sales team
• Look and propose new efficiencies in customer workflow
• Liaise with HMRC and maintenance of customs procedures
• Ensure all reports are completed as per provided deadline
• Ensure the SOPs are followed completely and accurately
• Look and propose new efficiencies in customer work flow
• Ensure that all goods under Alpi’s deferment account are approved for delivery with accounts or line manager or an agreement must be place on SOP or quotes
• Passing invoices from suppliers and providers within 48 hours from receipt
• Ensure Insurance is charged correctly
• Ensure insurance claims are given to the claims department immediately
• Propose and report to Line Manager; strategies related to the Air products