Oxford University Hospitals NHS Foundation Trust
Anaesthetic Administration Coordinator
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About the Role
The Anaesthetics Support and Administrative team is a non-patient facing essential pillar of the Nuffield Department of Anaesthetics (NDA). Its core activities comprise, but are not limited to, rota management for at least 250 theatre lists (baseline) per week, requests for extra theatre lists, over-runs, on-call rota management, processing and validation of extra sessions, liaising with Surgical Services and Theatres Managers to aid in planning and scheduling theatre lists, and the management of Outpatients Obstetrics Anaesthetic Clinics for elective c-sections and high-risk maternity patients.
The role is complex in its nature, fast paced, and requires rigorous attention to detail and ability to forward-plan and confidently communicate with internal and external stakeholders. This role is predominantly based at the Anaesthetics Department within the John Radcliffe Hospital site of Oxford University Hospitals NHS Foundation Trust. There are times where travel to and working from Horton General Hospital, Banbury site may be required.
PREVIOUS APPLICANTS SHOULD NOT RESUBMIT
Responsibilities
- To provide comprehensive, proactive, effective and efficient administrative function to all members of the Department and the department’s stakeholders ensuring that there are always effective administrative systems and procedures in place.
- General administration duties including updating clinical absences, record keeping, forwarding relevant communication to internal stakeholders, supporting clinicians with administrative queries, arranging ad-hoc meetings and ensuring all associated arrangements are in place, taking and disseminating minutes when required.
- Recording, monitoring and regularly reviewing unplanned absences to ensure compliance with Trust Policies and Procedures.
- Liaise with HR and Departmental Leads regarding absence monitoring and management where appropriate.
- Producing rota-related correspondence and reports, ensuring they comply with Trust templates/standards and are disseminated to the relevant stakeholders.
- Act as the main contact and channel of communication between users of the service, maintaining a professional but sympathetic manner.
- Deal appropriately with sensitive and confidential information from the clinical team using initiative to direct appropriately.
- Have an overview of all workflows in the Anaesthetics Support and Administration team.
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PREVIOUS APPLICANTS SHOULD NOT RESUBMIT
About the Trust
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
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Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles.
Oxford University Hospitals promotes a safe, respectful hiring environment.
If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.
PREVIOUS APPLICANTS SHOULD NOT RESUBMIT
Contact Information
For further details / informal visits contact:
- Name: Juste Castro-Martinez
- Job title: Service Manager for Anaesthetics and POA
- Email address: juste.castro-martinez@ouh.nhs.uk
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