NHS Scotland
Anaesthetic Administrator - Theatres, Anaesthetics & Critical Care
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NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The Role
Join NHS Greater Glasgow and Clyde as an Anaesthetic Administrator within the Theatres, Anaesthetics and Critical Care Service, supporting teams across the Queen Elizabeth University Hospital, Victoria ACH and Gartnavel General Hospital. This is a varied and rewarding role where you will provide high-quality administrative and secretarial support to medical staff, helping to ensure the smooth and effective delivery of surgical services. You will be responsible for delivering a comprehensive and efficient administration service for medical staff working across inpatient and day case theatre areas, while supporting effective communication and coordination between multidisciplinary teams. The post requires regular liaison with surgeons, anaesthetists, nurses, coordinators and administrators, making strong communication and relationship-building skills essential. Working within one of the UK's largest NHS organisations offers excellent opportunities for professional development, career progression and the chance to make a meaningful contribution to patient care every day. The successful candidate will demonstrate a professional, proactive approach, with the ability to work independently, use initiative and contribute positively as part of a wider team. Awareness of data protection requirements and maintaining patient confidentiality are essential to this role.
This role does not meet the eligibility criteria for a or a NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (COS).
Duration, Location, and Working Pattern:
- Queen Elizabeth University Hospital, Victoria ACH and Gartnavel General Hospital
- Permanent, part-time
- Thursday & Friday, hours to be confirmed
- Please note the salary is Pro Rata for part-time hours
Key Responsibilities
- Provide comprehensive administrative and secretarial support to the Anaesthetics Department and Service Management Team
- Maintain and update complex departmental rotas, ensuring theatre sessions and on-call cover are accurately recorded
- Manage and maintain service databases, records and electronic filing systems with a high degree of accuracy
- Produce utilisation reports, statistical information and ad hoc data reports to support operational decision-making
- Coordinate meetings, prepare agendas, arrange facilities and take accurate minutes when required
- Act as a key point of contact, handling confidential enquiries professionally and developing effective working relationships across the service
- Support recruitment, workforce administration, payroll-related processes and other service priorities as required
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Knowledge, Training, Qualifications and/or Experience Required to Do the Job:
- HNC/SVQ Level 3 in Secretarial Studies, Business Administration or equivalent relevant experience
- Significant secretarial or administrative experience within a complex and fast-paced environment, preferably within the NHS or healthcare sector
- Excellent working knowledge of Microsoft Office applications including Word, Excel, Outlook and PowerPoint
- Strong organisational skills with the ability to manage competing priorities and work independently
- Excellent verbal, written and interpersonal communication skills with a high level of professionalism and discretion
- Experience of data management, report production and maintaining accurate records with attention to detail
- Ability to work collaboratively, solve problems effectively and adapt to changing service demands
What We Offer
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays
- Membership of the NHS Pension Scheme, including life insurance benefits
- Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
- Enhanced pay for working public holidays
- NHS discounts on a wide range of goods and services
- Confidential employee support and assistance, including counselling and psychological therapies
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Interested?
If you would like to find out more, we would love to hear from you.
For An Informal Discussion, Please Contact
Interim Admin Manager, Margaret Daddow, 0141 452 3428, margaret.daddow@nhs.scot
Details on How to Contact the Recruitment Service and the Recruitment Process:
This vacancy may close early due to a high volume of applications. We recommend applying as soon as possible to avoid disappointment.
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NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
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