Key Responsibilities

• Review offence information and recorded evidence, ensuring records are accurately maintained across relevant systems.
• Ensure the quality, integrity, and timely processing of data within the team.
• Manage the production and issue of Notices of Intended Prosecution (NIPs), reminder letters, Conditional Offers, and Driver Awareness Course referrals.
• Prepare, review, and finalise court files, ensuring compliance with National File Standards and CPS requirements.
• Ensure all files meet evidential standards and are submitted within required timescales.
• Oversee the progression of non-imprisonable, summary-only traffic offences through the criminal justice process.
• Provide leadership, guidance, and support to Police Liaison Officers responsible for prosecuting first-hearing traffic matters at the City of London Magistrates' Court.
• Attend court when required to provide evidence relating to administrative and postal processes associated with traffic offence prosecutions.

Administration of Justice Warrants

The post holder is responsible for managing the AoJ Warrants Inbox and working closely with the AoJ Caseworker Warrant Single Point of Contact (SPOC).

Responsibilities Include:

• Conducting initial reviews and risk assessments of newly created warrants.
• Grading warrants in accordance with national guidance and the Suspect Offender Management Warrants SOP (Category A, B, and C).
• Reviewing warrant finalisation requests and ensuring compliance with force policies and procedures.
• Providing advice and guidance to Officers in Case (OICs) regarding warrant management.
• Working collaboratively with internal stakeholders to ensure effective and compliant warrant administration.

Volume Crime Team

The Volume Crime Team acts as a liaison between the CPS and Officers in Case (OICs), ensuring CPS file requests are completed within required timescales.

Responsibilities Include:

• Coordinating CPS file build requests.
• Compiling and submitting case material in accordance with National File Standards through Niche Case Prep.
• Liaising with criminal justice partners, including CPS, HM Courts & Tribunals Service, HM Prison Service, solicitors, Victim Support, victims, and witnesses.

Complex Case Team

The Complex Case Team supports the progression of complex investigations through effective case file preparation and stakeholder engagement.

Responsibilities Include:

• Coordinating CPS complex case file requests.
• Compiling and submitting case material in accordance with National File Standards through Niche Case Prep.
• Managing the receipt, recording, storage, and administration of exhibits.
• Liaising with criminal justice partners, victims, and witnesses to support effective case progression.

Essential Criteria

(Including behaviours assessed at application and interview)

• Proven decision-making skills.
• Ability to work effectively in a demanding environment while meeting deadlines.
• Ability to develop and maintain productive partnerships with internal and external stakeholders.
• Experience of providing direction, leadership, and support to staff.
• Ability to set clear expectations, objectives, and performance standards.
• Acts with integrity in line with the Police Code of Ethics and organisational values.
• Proven ability to take ownership of and resolve problems.
• Strong organisational skills with the ability to manage competing priorities effectively.
• Excellent written and verbal communication skills.
• Professional, resilient, and proactive approach to service delivery.
• Willingness to learn and support colleagues across the wider Administration of Justice function when required.

Desirable Criteria

• Strong attention to detail, with the ability to produce accurate written work and communications.
• Good IT skills, including Microsoft Word, Excel, and Niche, with the ability to learn new systems quickly.
• Knowledge of key policing legislation and the Criminal Justice System.
• Understanding of the Victims' Code of Practice.
• Knowledge of financial processes.

Selection Process

As part of the application process, candidates will be required to demonstrate how their experience, skills, and knowledge meet the requirements of the role.

Applications and interviews will be assessed against Level 2 of the College of Policing Competency and Values Framework (CVF).

Applicants who do not clearly demonstrate how they meet the skills, knowledge, and experience requirements outlined in the person specification will not be progressed.

If you would like to discuss this post in more detail, please contact:

Liam.Brennan@cityoflondon.pnn.police.uk or HRServices@city-of-london.pnn.police.uk

The closing date for applications is Sunday 27th September 11:59pm

This vacancy is open only to those who have the right to work in the UK. Following shortlisting, successful candidates will be invited to attend a competency-based interview

For Internal Candidates Only:

Please note that your application will not be considered without the completed endorsement form. Please ensure you leave enough time for your verifiers and senior leaders to complete the support of your application before the closing date.

Please note Officers who are not within 3 months of completing their tenure period, will not be eligible to apply for internal roles. This applies only to Officers who are not currently working within this Directorate.

The City of London Police is keen to promote flexible working and will, subject to operational policing requirements, proactively consider all applications to work flexibly.

The City of London Police is committed to our EDI strategy and equal opportunities policy.