Lawtech Group
Apprentice Accounts Assistant
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Founded over 20 years, Lawtech have become a leading principal contractor specialising in cladding remediation. We deliver high-quality, compliant, multi-million-pound cladding repatriations & regeneration contracts throughout Great Britain.
The Company is committed to identifying and eliminating unlawful discriminatory practices, procedures, and attitudes throughout the Company. The Company expects employees to support this commitment and to assist in its realisation in all possible ways.
Specifically, the Company aims to ensure that no employee or candidate is subject to unlawful discrimination, either directly or indirectly, on the grounds of gender, race (including colour, nationality or ethnic origin), disability, sexual orientation, marital status, part-time status, age, religion or belief. This commitment applies to all aspects of employment.
Overall Purpose of Role
The purpose of the Apprentice Accounts Assistant role is to provide support across the Accounts Department whilst undertaking a structured programme of learning and development towards an AAT Level 2 qualification.
The successful apprentice will gain practical experience across a broad range of accounting activities, including Purchase Ledger, Sales Ledger, Credit Control, Cash Book, Credit Cards, Expenses and project accounting. The role will provide the opportunity to develop a strong understanding of the day-to-day operation of a busy finance function and to apply knowledge gained through AAT studies within the workplace.
As part of the role, the apprentice will receive training and guidance from experienced members of the Accounts Department and will progressively take on additional responsibilities as their knowledge, confidence and competence develop.
The role will also provide support and additional resource to the wider Accounts Department during periods of absence or increased workload, with appropriate supervision and guidance.
Key Responsibilities
Purchase Ledger
Under the guidance of the Accounts Department Manager and experienced members of the team:
- Monitor the GRN inbox and ensure supplier delivery notes are appropriately attached to purchase orders within Sage.
- Assist with monitoring the Accounts inbox and processing allocated supplier invoices.
- Check supplier invoices against purchase orders to ensure invoice details are accurate and appropriately supported.
- Assist with following up outstanding purchase orders and liaising with relevant departments where goods or services have not been confirmed as received.
- Process supplier invoices on Sage, ensuring appropriate nominal codes and descriptions are applied.
- Ensure invoice descriptions clearly identify the relevant period, goods/services and individual or department concerned.
- Ensure supporting documentation is scanned and attached to invoices where required.
- Liaise with site teams, the Commercial Team and other Head Office departments to obtain information required to process invoices accurately and promptly.
- Assist with identifying invoice discrepancies and escalating issues to the appropriate member of the Accounts Team.
- Assist with communicating with suppliers regarding invoice queries and discrepancies.
- Maintain accurate records of outstanding invoice queries and assist with progressing these to resolution.
- Assist with resolving discrepancies through the receipt of credit notes or supporting information from suppliers.
- Assist with monthly supplier statement reconciliations and request copies of missing invoices where required.
- Assist with reviewing and updating Purchase Ledger analysis codes within Sage.
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Project Accounting – PCSA CVR
As part of the apprentice's development and with appropriate guidance:
- Assist with downloading PCSA CVRs from SharePoint to the V: drive.
- Assist with the monthly roll-forward of PCSA CVRs following completion of the project profit review and management accounts.
- Upload completed PCSA CVRs to SharePoint for the Commercial Team to update.
- Assist with responding to queries from the Commercial Team, escalating where appropriate to the Commercial Accounts Assistant or Accounts Department Manager.
- Develop an understanding of how project costs, income and profitability are monitored within a construction environment.
Credit Card Administration
- Assist with the weekly review of credit card spreadsheets to ensure purchase orders have been raised and supporting receipts are available.
- Follow up with credit card users regarding outstanding receipts or documentation.
- Assist with obtaining or raising required order numbers in accordance with company procedures.
- Escalate any outstanding issues or concerns to the Accounts Department Manager.
- Assist with matching credit card receipts to statements and posting transactions to the appropriate credit card ledger account.
Wider Accounts Department Support
As part of the structured training and development programme, the apprentice will receive exposure to other areas of the Accounts Department and provide support where required.
Sales Ledger
- Monitor the billing inbox and assist with ensuring sales invoices are raised and issued promptly following receipt of certified valuations.
- Develop an understanding of the Sales Ledger process and how income is recorded and managed.
Credit Control
- Assist the Credit Controller with credit control activities as directed.
- Gain an understanding of the importance of cash collection, customer accounts and maintaining accurate records.
- Assist with maintaining appropriate records of outstanding customer balances and queries.
Cash Book
- Assist with ensuring daily bank transactions are posted accurately and within the required timescales.
- Develop an understanding of bank reconciliations and cash management processes.
Expenses
- Assist with processing employee expenses in accordance with the Company's Expenses Policy.
- Check supporting documentation and escalate any discrepancies or queries to the appropriate member of the Accounts Team.
The apprentice may be required to provide additional support across these areas during periods of absence or increased workload but will do so with appropriate supervision and guidance.
Audit Support
- Assist with the preparation of supplier statement reconciliations and supporting documentation in advance of the annual audit.
- Ensure relevant statements and reconciliations are filed appropriately within the designated Audit folder.
- Assist with gathering information and supporting documentation requested by auditors.
- Assist with responding to routine audit queries under the direction of the Accounts Department Manager.
- Develop an understanding of the annual audit process and the importance of accurate financial records.
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Apprenticeship & Development & Personal Attributes
The Apprentice Accounts Assistant will be expected to actively participate in their apprenticeship programme and take responsibility for their own learning and development.
This will include:
- Attending scheduled AAT Level 2 training and study sessions.
- Utilising the allocated study release day effectively.
- Completing coursework, assessments and examinations within the required timescales.
- Applying knowledge gained through AAT studies to practical workplace activities.
- Participating in regular progress and development reviews with their line manager and mentor.
- Developing knowledge and experience across different areas of the Accounts Department.
- Seeking guidance and asking questions when unsure of a process or accounting treatment.
- Progressively taking on additional responsibilities as knowledge, skills and confidence develop.
- Maintaining accurate and professional records in accordance with Company procedures.
- Demonstrating a commitment to successfully completing the apprenticeship and developing a career within finance.
Personal Attributes
The successful candidate will demonstrate:
- Accuracy – takes care and pride in ensuring information and financial records are correct.
- Integrity – handles financial information responsibly and maintains confidentiality.
- Organisation – able to manage tasks, meet deadlines and maintain accurate records.
- Communication – communicates clearly and professionally with colleagues, suppliers and other stakeholders.
- Teamwork – works collaboratively and supports colleagues across the Accounts Department.
- Learning Mindset – demonstrates enthusiasm for developing accounting knowledge and applying learning in practice.
- Accountability – takes responsibility for completing allocated tasks and seeks guidance where required.
- Adaptability – willing to learn different areas of the Accounts function and support the wider team when required.
Measures of Success
The successful Apprentice Accounts Assistant will be expected to:
- Make consistent progress towards successful completion of the AAT Level 2 qualification.
- Complete assigned accounting tasks accurately and within required timescales.
- Develop increasing confidence and competence across the Accounts Department.
- Maintain accurate and complete financial records and supporting documentation.
- Follow Company procedures and accounting controls.
- Build effective working relationships with colleagues and other departments.
- Demonstrate a positive attitude towards learning, development and taking on additional responsibilities.
- Progressively require less supervision as knowledge and competence develop.
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