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Apprentice Administration Coordinator
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Apprentice Administration Coordinator
E3 CUBE LIMITED
Brierley Hill (DY5 1XE)
Closes in 17 days (Friday 23 October 2026 at 11:59pm)
Posted on 5 October 2026
Summary
The post holder will provide a high-quality confidential administrative support to divisional technical staff. In addition, you will support the role of reception and work alongside the Office Manager to support the wider administration duties that arise.
Wage: £15,392 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Minimum wage rates (opens in new tab)
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- To be First Aider and Fire Marshall (training to be provided)
- Photocopying / shredding / disposal of documents
- Filing of documents and records
- Formatting and proofreading documents before issue
- Answering the telephone, taking and distributing messages
- Greeting visitors
- Preparation of meeting room
- Managing incoming and outgoing post (including couriers)
- Typing (both copy and audio typing)
- Manage company calendars
- Schedule and organize meetings both face to face and virtually at team members request
- Arrange travel and overnight accommodation
- Maintaining E3C contacts database
- Assist with production of PQQs, Tender packages, and presentations
Where you'll work
3 Hagley Court South
The Waterfront, Level Street
Brierley Hill DY5 1XE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
HALESOWEN COLLEGE
Training course
Administration assistant (level 2)
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What you'll learn
- Receive, retrieve, process, record, and store information and data.
- Operate within organizational policies, standards, and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
- Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organizational policies and procedures.
- Handle and communicate information in line with organizational policies, procedures, and security requirements.
- Recognize and rectify issues and escalate as required. For example, stakeholder documents and reports, safeguarding concerns, or abusive behavior.
- Plan and review administration tasks allocated by supervisor.
- Maintain professional relationships with stakeholders.
- Monitor and report on the use of resources such as materials, equipment, and supplies.
- Use agreed organizational systems and protocols to manage calendars, diaries, and booking systems.
- Source information as requested by stakeholders, ensuring they are shareable. As examples, client records, signpost to services, or reports.
- Use continuing professional development including self-reflection to support current and future training and development needs.
- Use communication tools to respond to stakeholders using professional language and organizational etiquette.
- Operate within agreed health and safety standards.
- Use time management tools to meet deadlines.
- Handle feedback following expected professional etiquette.
- Maintain wellbeing, accessing organizational support mechanisms if required.
- Review and check own work.
- Use cloud services to share documents for use and/or collaboration.
- Protect against security threats, for example, strong passwords, two-step verification, office tailgating, and display of security passes or clothing that identifies secure workplaces.
- Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.
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Training schedule
The apprentice will be allocated with an assessor who will visit them within the workplace once every 6-8 weeks. In addition, the apprentice will attend regular, online lessons.
Requirements
Essential qualifications
- GCSE in: English (grade D/3)
- GCSE in: Maths (grade D/3)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
About this employer
E3 Cube was established in 2013 and is a chartered property and estates practice working with organizations responsible for large, often complex estates, particularly in education and the public sector.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab). There is the potential of a permanent position available, on completion of this apprenticeship.
Ask a question
The contact for this apprenticeship is:
HALESOWEN COLLEGE
Deborah Maley
Email: dmaley@halesowen.ac.uk
Phone: 01216027777
The reference code for this apprenticeship is VAC2000057362.
Apply now
Closes in 17 days (Friday 23 October 2026 at 11:59pm)
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