Apprentice Business Administrator

Kickstart your career with Spence Accounting Ltd. Our apprenticeship offers hands-on experience, real business and finance skills, and the chance to earn while you learn. Work with supportive experts, build confidence, and gain qualifications that open doors to a successful future.

What We’re Looking For

We’re looking for someone who is motivated, enthusiastic, and ready to grow within a professional environment. This role is perfect for someone who takes pride in being organised, reliable, and detail focused.

• Motivated and Enthusiastic: Ready to grow within a professional environment.
• Organised and Reliable: Takes pride in being organised, reliable, and detail focused.
• Strong Organisational Skills: Helps manage tasks accurately and keep everything running smoothly.
• IT Skills: Basic understanding of IT tools like Word, Excel, and Outlook.
• Punctuality and Dependability: Good time-keeping shows professionalism and ensures the office operates efficiently.
• Willingness to Learn: A positive attitude, as this apprenticeship is all about developing your skills and confidence over time.
• Initiative and Teamwork: Comfortable using your own initiative when needed, while also being able to work effectively as part of a team.
• Communication Skills: Strong written and verbal communication skills to interact with colleagues and clients clearly and professionally.
• Professional Phone Manner: Essential as you’ll often be the first point of contact for clients.
• Positive Attitude and Friendly Approach: Helps create a welcoming and supportive environment.

A Working Week

With the appropriate support and supervision, you’ll carry out a variety of tasks to help the office run smoothly and deliver excellent client service:

• Handle communications, including answering calls, responding to emails, and directing enquiries professionally.
• Carry out reception duties, welcoming visitors and creating a positive first impression.
• Manage incoming and outgoing post, including sorting, scanning, saving documents, and using the franking machine.
• Provide administrative support such as data entry, filing, scanning, and maintaining accurate records.
• Once trained on company systems, assist with preparing and managing client letters, tax documents, dealing with anti-money laundering checks, and validation of client ID.
• Support general office organisation, including scheduling meetings and managing team calendars.
• Liaise with external organisations such as HMRC and Companies House, handling queries and submitting documentation.
• Develop strong communication, organisational, and time management skills in a professional environment.