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Apprentice Finance Assistant
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About the Role
This is an exciting opportunity to work within the finance team at Kirklees College. You will support the Income Manager and the Payments Manager with timely collection and processing of college income, processing of supplier invoices, payments, and related queries.
Accountabilities
- Prepare and issue invoices, reminder and exclusion letters, and monthly statements
- Check and bank cash received from across college
- Update income to Open Accounts ensuring that VAT is correctly applied on each category of income
- Request and process credit notes where needed on receipt of appropriate authorisation
- Create products on the college online store
- Undertake credit control through to recommendation for legal action for an agreed range of customer accounts
- Work with curriculum areas to resolve customer account issues
- Assist in the monitoring of Advanced Learner Loans and Student Loans
- Maintain records of any debt collection action taken in the finance system
- Liaise with audit teams if required
- Work as part of the enrolment team covering finance elements of the process
- Open and distribute incoming mail and email on a rota basis
- Update job manuals in the area of responsibility on a regular basis
- Support the Income Manager with ad hoc requests as they arise
- Work within the Purchase Ledger function as required, supporting the accurate and timely processing of supplier invoices, payments, and related queries
- Assist in the general finance office cover where required
- Build effective working relationships with managers and advise on processes within the postholder’s remit, to facilitate the best outcomes for the college
- Any other duties commensurate with the level of the post that may be required from time to time
General Responsibilities
- Embedding safeguarding into your/your teams working practices and escalating any safeguarding concerns immediately in line with the college’s safeguarding policy
- Embedding Health and Safety best practices and ensuring a safe working environment for everyone within your area of responsibility, according to the Health and Safety at Work Act
- Being a champion and advocate for Equality and Diversity throughout college
- Behaving in a manner that displays British values
- Being committed to reviews of your performance and your own Continuous Professional Development
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Qualifications
Technical & People Skills/Impact & Influence:
- Ability to use initiative and be innovative in resolving issues quickly and decisively
- Excellent organisational skills with the ability to handle and prioritise multiple tasks and deadlines
- Excellent communication skills both written and verbal to a wide range of audiences
- Ability to work well as part of a team
- Flexible attitude to work and working hours
- Demonstrable record of success in a customer service working environment, and a commitment to providing a first-class service
Desirable:
- Understanding of accounting processes, and how the different process streams interact
- Evidence of working with others to improve practice
College Values and Behaviours:
- Evidence of being able to demonstrate our college values in action:
- Kindness
- Unity
- Excellence
Apprenticeship Details
Course Contents:
- Record transactional data.
- Use the organisation’s standard tools and processes to examine data to identify transactional issues, such as reconciliations and inconsistencies between invoices.
- Recognise and rectify routine errors, escalating as necessary.
- Plan and review accounting and finance tasks.
- Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience, and different media methods, with an appreciation of the risks and benefits to the business of social media and other digital applications.
- Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
- Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
Broad Purpose:
To carry out accounting and finance tasks. These tasks support the creation of items such as financial statements and other data. Their work is carried out under supervision following set procedures for most tasks. Such tasks may include financial data entry, reconciling figures, trial balances, double-entry bookkeeping, handling accounts payable and receivable. The accounts or finance assistant is responsible for assisting accountants with routine duties. These can vary depending on the team structure and size of business. They use digital finance and accounting systems and tools to collate and enter data.
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Duration and Assessment:
- The duration of the apprenticeship is 15 months, to allow confirmation of successful examination results/re-sits as well as completion of the required End Point Assessment.
- The two End Point Assessment methods are:
- Assessment method 1 - knowledge test - integrated
- Assessment method 2 - interview: Structured interview (supported by a portfolio of evidence summary)
Requirements:
- Attend and be punctual for all induction sessions, lessons, work-based training/support sessions
- Complete all required assignments by the required timeline
- Build up your portfolio of evidence on-going
- Access support from tutor/assessor/manager as and when required
Qualifications Required:
- GCSE in:
- Maths and English (grade 4 or C or Functional Skills)
- Microsoft:
- Word and Outlook (grade PASS, MERIT OR DISTINCTION)
Other Requirements:
- Share if you have other relevant qualifications and industry experience.
- The apprenticeship can be adjusted to reflect what you already know.
- DBS Advanced check is required.
Additional Information:
- We are committed to exploring opportunities for flexible working and ensuring the work-life balance and wellbeing of our workforce.
- Any job offer is subject to pre-employment checks, including a DBS check, online searches, and references from former employers, in line with guidance from the Department for Education.
- There are good transport links by bus/train. Please check the cost and time it will take to travel.
- There will be a requirement to work evenings and weekends for enrolment and other events at any of our other sites throughout the academic year.
College Values:
- The college has a common set of values for both students and staff: Kindness, Unity, and Excellence, and they define how we behave and interact with each other.
Contact Information:
- The contact for this apprenticeship is: KIRKLEES COLLEGE
- Nichola Barnes
- nbarnes@kirkleescollege.ac.uk
- 01484437054
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