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Apprentice Fleet and Facilities Assistant
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Role Overview
This role will be part of the Operations team supporting the maintenance, health & safety and operations of our company's fleet of vehicles and providing a good standard of maintenance and presentation on buildings and facilities across our site, contributing to a safe, functional and efficient work environment.
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
This role requires DIY and organisational skills, the ability to multi-task, and excellent communication skills to liaise with various stakeholders.
Note: The following list includes all the different activities the team supports but how regularly you will do each will depend on the season and the needs of the business.
Maintenance
- Report maintenance issues and concerns daily to the Fleet & Facilities Coordinator
- Anticipate and report potential maintenance concerns on all buildings and facilities
- Coordinate with external vendors and contractors for facility repairs, renovations and upgrades as needed
- Undertake a wide range of maintenance and cleaning tasks across all our premises ensuring a high-quality finish
- Assist in the prioritisation of tasks across the site and make recommendations for practical completion of tasks
Health and Safety/Compliance
- Support the team in ensuring that all vehicles and facilities comply with safety regulations and company policies
- Implement and enforce safety protocols and procedures to minimise risks and promote a safe working environment
- Contribute to training sessions for drivers and facilities staff on safety procedures, emergency protocols, and proper equipment usage
- Undertake scheduled premises checks, including all fire safety system checks, emergency lighting and water temperatures, and annual building health checks
- To check First Aid boxes and kits across sites and vehicles and replenish as required
- Support staff with, and respond to, security issues during open hours, and to be an occasional key holder for out of hours and weekends
- Contribute to the health and safety management of the yards
- Contribute to risk assessments and COSHH assessments and ensure that working practices and our sites demonstrate high health and safety standards both for staff and all stakeholders
Fleet
- Support the coordination of the maintenance, repair and servicing of company vehicles including scheduling routine inspections and other preventative maintenance tasks
- Support the accurate recording of vehicle maintenance history, repairs and service schedules
- Support the compliance with all regulatory requirements related to vehicle safety, licensing and registration
Facilities/General
- Contribute to regular inspection of facilities to identify maintenance issues, safety hazards and opportunities for improvement, completing relevant documentation
- To open up and close down facilities and buildings across our sites when needed
- Meet and assist external contractors providing access and information as required
- Support staff by directing and transporting deliveries across the site and providing porterage as required
Visitor Services Support
- Undertake site checks to visitor areas, removal of litter, checking entrances and exit points are clear and free of any hazards
- Contribute to event set-up/take-down and staffing of a wide range of GE events
Other Duties
- Undertake any other duties, as requested by your Line Manager, commensurate with the level of responsibility of the job and the aims of The Green Estate CIC.
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
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Training provider
SHEFFIELD COLLEGE, THE
Training course
Property maintenance operative (level 2)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Plan the sequence of work required to carry out routine property maintenance operations.
- Identify and select the appropriate materials and components for property maintenance tasks, ensuring these are compliant with relevant regulatory requirements and manufacturer's specifications.
- Comply with statutory health and safety regulations and requirements.
- Comply with risk assessments, and organise the workplace, to safeguard themselves and the property.
- Comply with key regulatory and legislative requirements, including building regulations.
- Uses safe working practices when carrying out property maintenance tasks including the use of PPE, signage, barriers, access equipment and ensuring work area is prepared and reinstated.
- Select, and use work tools and equipment for property maintenance tasks, applying all safeguards, and ensuring the correct functioning of equipment.
- Safely isolate and secure electrical or electronic supplies prior to performing property maintenance operations.
- Apply and implement routine emergency system checks, testing and routine maintenance, identifying and reporting faults as required.
- Perform maintenance and repairs to plumbing systems, including fault identification, safe isolation of supply, replacing components and clearing blockages.
- Perform maintenance and repairs to external drainage systems, including clearing blockages and replacing components.
- Perform maintenance and repairs to environmental and energy management systems, including fault identification, safe isolation of supply, replacing components.
- Use carpentry and joinery skills to perform repairs to windows, doors and glazing units, and their associated fittings.
- Perform repairs to plastered surfaces, including surface preparation, fixing and mixing materials and compounds.
- Use painting and decorating skills to prepare surfaces for decoration, apply paint using brushes and rollers, and complete sealing activities using gun appliances.
- Perform tiling repairs, including setting out, surface preparation and cutting around obstacles.
- Perform flooring repairs, including setting out, surface preparation and cutting around obstacles.
- Perform planned, responsive or temporary repairs to buildings or their immediate surroundings, attending to minor defects within either masonry, roofing, fencing or railing, groundwork or landscaping.
- Select and use technical literature and other sources of information and data to address property maintenance problems.
- Record and report information, using digital and written techniques.
- Inspect own work, ensuring it is delivered to the given specifications.
- Comply with environmental regulations and procedures. Segregate resources for reuse, recycling and disposal.
- Use and adapt communication methods for different situations and when, working with colleagues and stakeholders, using industry terminology as appropriate.
- Provide customer feedback whilst maintaining customer service.
- Escalates issues beyond their level of competence and authority.
Training schedule
Individual discipline training including Joinery, Plastering, Painting/Decoration, Plumbing and Electrical:
- Awareness of maintenance principles, safety regulations, risk management and legislative requirements
- Tools and repair techniques for building components
- Sustainability practices and considerations
- Effective communication
- Different customer service techniques
Get help with your application
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One day over multiple weeks for each discipline attending at either:
- City Campus- Granville Road, Sheffield. S2 2RL
- Advanced Technology Centre - Olive Grove, 2 Olive Grove Road, Sheffield. S2 3BA
Requirements
Essential qualifications
- GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
- Physical fitness
- A "can do" pragmatic approach
- Good time management
- Ability to Multi-Task
- Ability to adapt & improvise
Other requirements
- Full UK driving licence and ability to drive company vehicles- Essential
- Pass a Disclosure and Barring Service (DBS) check- completed and paid for by employer.
- Probationary Period: All new employees are required to undertake a period of probation for 6 months, in which they are expected to establish their suitability for the post
- Equal Opportunities: The Green Estate CIC is an equal opportunities employer and selection of applicants is based on merit. Our company policy document is available on demand.
Values and Behaviours
All staff, regardless of their role, are expected to contribute to making Green Estate a truly great place to work by adhering to our values and helping to fulfil our vision, mission, and purpose.
Good experience in DIY skills
- A commitment to safe working practice and working to relevant Health and Safety Law, including manual handling
- Good IT skills, in particular Microsoft Word and Excel
Desirable Skills
- Project management skills
- Skills and knowledge of plant and machinery operations and maintenance including health and safety
- Knowledge of planning and building regulations
- Knowledge of fleet management including legislation
- Experience of working in a social enterprise and commercial environment
About this employer
We are The Green Estate Community Interest Company – one of the largest social enterprises in South Yorkshire. Our mission is to grow green and resilient urban places for people and nature to thrive.
We were originally set up in 2003 as a heritage and environmental regeneration project in the Manor area of Sheffield. The Green Estate team of staff, volunteers and partners (which includes Manor and Castle Development Trust, Sheffield City Council and the University of Sheffield) have turned 42 hectares of derelict land and heritage buildings into a unique, beautiful and sustainable landscape for people and nature to enjoy for generations to come.
We are a multiple award-winning organisation and have become a beacon for place-based urban resilience with a social, economic and environmental impact on our local community and beyond. https://greenestate.org.uk/ (opens in new tab)
Company benefits
- Pension: We offer entry to the company's stakeholder pension scheme in line with auto-enrolment
- Annual Leave: 31 days per annum pro rata (this includes all bank holidays), increasing by 1 day per year for each complete year of service to a maximum of 36 days
- The Green Estate CIC provides a beautiful location, free car parking, life assurance policy, company sick pay and annual social events.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (
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