Apprentice HR Administrator

The HR Apprentice will provide admin and operational support to the HR team, working closely with the HR Advisors across a wide range of people-related activities. This will provide a solid foundation in HR administration and people practices while the postholder completes the CIPD Level 3 People Professional Apprenticeship.

Key Responsibilities

• Provide day-to-day administrative support to the HR Advisors.
• Prepare HR correspondence, including letters relating to employment changes, probation, absence, flexible working and other employee matters in accordance with policies and procedures.
• Maintain and update HR templates, forms, and standard documents.
• Ensure employee files and HR records are accurate, complete, and up to date.
• Assist with filing and maintaining both electronic and, where applicable, paper personnel records.
• Support the preparation of HR reports and spreadsheets.
• Support the employee onboarding experience by producing and distributing onboarding paperwork.
• Respond to routine HR queries and direct more complex matters to the appropriate HR Advisor.
• Support the administration of the company's HR information system.
• Update employee records, including starters, leavers, and changes to employee details.
• Assist with maintaining accurate absence, holiday, and other people data.
• Carry out routine data checks to identify missing or incorrect information.
• Arrange HR meetings and send calendar invitations.
• Prepare meeting documentation and supporting paperwork.
• Attend meetings where required and take clear, accurate notes relevant to attendees within agreed timescales.
• Type and distribute meeting notes promptly.
• Assist with formatting and updating HR policies, procedures, and guidance documents.
• Help maintain the HR document library and ensure current versions are available.
• Support the digitisation and organisation of HR templates and forms.
• Maintain confidentiality when preparing, maintaining, and distributing information.