Health, Safety, Quality and HR Apprentice

This is an excellent opportunity for an organised and motivated individual to join the Health, Safety, Quality and HR team at GVA. The apprentice will support the HSQE Manager and Quality Manager with day-to-day administration, compliance tasks, training coordination and document control.

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Provide administrative support to the Health & Safety and Quality Managers
• Process PPE and office wear requests and procure H&S-related items
• Assist with onboarding new employees, preparing induction packs and arranging mandatory training
• Maintain the training matrix and upload qualifications to Re-Flow
• Help monitor and update company policies, procedures and risk assessments
• Support the coordination of audits, inspections and HSQE meetings
• Assist with implementing health, safety and environmental procedures and initiatives
• Monitor and report on safety KPIs and performance indicators
• Support the preparation and communication of toolbox talks, safety briefings and awareness materials
• Maintain and administer incident reporting and safety management systems
• Track actions raised from audits and observations to ensure close-out
• Collate monthly health and safety performance data
• Work collaboratively with operational teams to promote a positive safety culture
• Assist with handling confidential HR information in line with GDPR
• Compile and collate employee letters for handbook, contract and policy updates
• Carry out general office administration duties including emails, document control, photocopying and data entry
• Maintain, update and file records for Health & Safety, Quality and Fleet
• Occasional travel to operational sites may be required (transport provided)

Where you'll work

FAR TURBURY FARM TURBURY LANE GREETLAND HALIFAX HX4 8PU

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

CALDERDALE COLLEGE

Training course

Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.