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Apprentice legal Secretary
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About the Role
This is a fantastic opportunity for someone who has a keen interest in law to start their career working for a well-established Law Firm. They are looking for a friendly individual to join their Residential Conveyancing team.
Key Responsibilities
- Managing diaries, appointments and deadlines
- Opening, maintaining and closing client files
- Franking letters
- Filing and archiving of documents
- Audio typing letters and forms on a case management system
- Preparing contract packs and supporting documents
- Requesting and chasing property searches
Person Specification
- Excellent communication and interpersonal skills
- A positive attitude and willingness to learn
- Good organisational skills and attention to detail
- Basic IT skills (e.g. Microsoft Office)
- Reliable, punctual, and professional manner
Alongside the role you will complete the Business Administrator Level 3 Apprenticeship standard through Starting Off.
Where you'll work
Uppingham House Headway Business Park 5 Saxon Way West Corby NN18 9EZ
Training Details
Training provider
STARTING OFF LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
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Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
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Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Level 3 Business administration Remote training delivery Onefile VLE 6 hours of dedicated training time every week.
Essential qualifications
- GCSE in:
- English (grade 4/C)
- Maths (grade 4/C)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
About this employer
The company provide legal services in litigation, conveyancing, employment law, family law and wills and probate. They are one of Northamptonshire’s oldest Law Firms who have been established for over 200 years and commit to providing a high standard of service.
They are looking for a friendly individual to join their Residential Conveyancing team as an Apprentice Legal Secretary at their well-established practice to provide administrative and secretarial support to conveyancers handling residential property transactions.
Company benefits
- 23 days for annual leave, plus Bank Holidays
- Apprenticeship training with Starting Off
- Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
- Possible full time permanent position upon completion of the apprenticeship.
Contact Information
The contact for this apprenticeship is: STARTING OFF LIMITED Lucy Harris lucy.harris@startingoff.co.uk
The reference code for this apprenticeship is VAC2000041119.
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