Apprentice Purchasing Admin Assistant

Apprentice Purchasing Admin Assistant

CYCLOPS ELECTRONICS LTD
YORK (YO10 3JB)
Closes in 27 days (Sunday 1 November 2026 at 11:59pm)
Posted on 2 October 2026

Summary

As an Apprentice Purchasing Admin Assistant, you will be working within the purchasing department alongside the sales team. The main duties will include data entry, processing orders, sourcing from suppliers, and ensuring timely deliveries from approved vendors. This is a great opportunity for someone looking to start a career in purchasing and sales support.

Wage: £18,000 a year
Training course: Business administrator (level 3)
Hours: 37.75 hours per week. 8.45am-5.30pm Monday to Thursday, 8.45am-4.30pm Friday. No weekends.

Work

The Role

• Work with the purchasing team to help them perform their duties effectively.
• Support them in dealing with administration, customers, and suppliers.
• Contact company-approved suppliers with requests for quotations (RFQ’s) and achieve the best price and delivery.
• Ensure accuracy when inputting information and pricing onto systems.
• Work with accounts and suppliers to ensure prompt payment of proforma invoices.
• Arrange for trade accounts to be set up with suppliers where possible.
• Confirm and progress all orders promptly and communicate any delays or issues to the salesperson so they can inform the customer.
• Be proactive in growing the supplier database and keeping it up to date.
• Cover for other team members in their absence and assist with any other activities.

Where you'll work

LINK BUSINESS PARK
OSBALDWICK
YORK YO10 3JB

Training

Training provider: THE APPRENTICE ACADEMY LIMITED
Training course: Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organization.
• Able to choose the most appropriate IT solution to suit the business problem.
• Able to update and review databases, record information, and produce data analysis where required.
• Produces accurate records and documents including emails, letters, files, payments, reports, and proposals.
• Makes recommendations for improvements and presents solutions to management.
• Drafts correspondence, writes reports, and is able to review others' work.
• Maintains records and files, handles confidential information in compliance with the organization's procedures.
• Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgment.
• Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way.
• Seeks advice from more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organization.
• Demonstrates the ability to influence and challenge appropriately.
• Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing, or on digital platforms.
• Uses the most appropriate channels to communicate effectively.
• Demonstrates agility and confidence in communications, carrying authority appropriately.
• Understands and applies social media solutions appropriately.
• Answers questions from inside and outside of the organization, representing the organization or department.
• Completes tasks to a high standard.
• Demonstrates the necessary level of expertise required to complete tasks and applies themselves to continuously improve their work.
• Is able to review processes autonomously and make suggestions for improvements.
• Shares administrative best practice across the organization, e.g., coaches others to perform tasks correctly.
• Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities, and time to successfully meet deadlines.
• Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace.
• Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g., impact on clients, suppliers, other parts of the organization).
• Manages resources, e.g., equipment or facilities.
• Organizes meetings and events, takes minutes during meetings, and creates action logs as appropriate.
• Takes responsibility for logistics, e.g., travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor, and report.
• Plans required resources to successfully deliver projects.
• Undertakes and leads projects as and when required.