Apprentice Purchasing Administrator

SWIFTPAK LIMITED

Theale (RG7 4PN)

Closes in 26 days (Monday 26 October 2026 at 11:59pm)

Posted on 29 September 2026

Summary

We're looking for someone who loves organisation, accuracy and making things run smoothly. You'll ensure our products are available when our customers need them, our systems remain accurate, and our suppliers continue to deliver high standards.

Wage
£20,000 a year

Minimum wage rates (opens in new tab)

Training course
Administration assistant (level 2)

Hours
Monday – Friday. Hours either 8.00am - 5.00pm or 7:30am - 4:30pm, with 30-minutes for lunch and 2 x 15-minute breaks. 40 hours a week

Start date
Tuesday 27 October 2026

Duration
1 year 1 month

Positions available
1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

As an apprentice, you’ll support the supply chain by helping manage purchase orders, supplier relationships, stock levels and product data across UK and international suppliers

• You’ll maintain accurate ERP records, monitor deliveries, assist with forecasting and replenishment
• You will help resolve supply issues
• The role also includes updating product information, supporting stock accuracy, tracking market prices and developing strong skills in supply chain, inventory control and operations daily

Where you'll work

Unit 1 Total Park
Station Road Theale RG7 4PN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider
INTEC BUSINESS COLLEGES LIMITED

Training course
Administration assistant (level 2)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

• Receive, retrieve, process, record and store information and data.
• Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
• Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
• Handle and communicate information in line with organisational policies, procedures and security requirements.
• Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
• Plan and review administration tasks allocated by supervisor.
• Maintain professional relationships with stakeholders.
• Monitor and report on the use of resources such as materials, equipment and supplies.
• Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
• Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
• Use continuing professional development including self-reflection to support current and future training and development needs.
• Use communication tools to respond to stakeholders using professional language and organisational etiquette.
• Operate within agreed health and safety standards.
• Use time management tools to meet deadlines.
• Handle feedback following expected professional etiquette.
• Maintain wellbeing, accessing organisational support mechanisms if required.
• Review and check own work.
• Use cloud services to share documents for use and or collaboration.
• Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
• Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.