Apprentice Purchasing Administrator

SURGICAL INNOVATIONS LTD LEEDS (LS16 6QZ)
Closes in 18 days (Saturday 31 October 2026 at 11:59pm)
Posted on 12 October 2026

Summary

Responsible for providing admin support to the procurement team ensuring the efficient processing of purchase orders, supplier communications, and procurement records. The role also supports production operations through the printing & management of works orders & provides general administrative assistance to the Head of Procurement.

Wage £21,000 a year

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The successful candidate will be highly organised, detail-oriented, and capable of managing multiple priorities within a fast-paced manufacturing and medical device environment.

• Raise purchase orders to internal and external suppliers and monitor orders through to delivery
• Raise works orders
• Liaise with suppliers and the Production Planner to confirm delivery dates and resolve any delays
• Maintain accurate purchasing records and complete electronic filing in line with company procedures
• Assist with order processing and general purchasing administration
• Obtain relevant documentation and authorisations to support the purchasing process
• Provide accurate and timely information to colleagues and management
• Work closely with internal teams and suppliers to ensure orders are processed efficiently
• Ensure all purchasing activities comply with company procedures and requirements
• Undertake any other reasonable duties as assigned by Management

Where you'll work

CLAYTON WOOD HOUSE
6 CLAYTON WOOD BANK
LEEDS LS16 6QZ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

C.M.S. VOCATIONAL TRAINING LIMITED

Training course

Business administrator (level 3)

What you'll learn

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to:

• write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages.
• choose the most appropriate IT solution to suit the business problem.
• update and review databases, record information and produce data analysis where required.
• produce accurate records and documents including: emails, letters, files, payments, reports and proposals.
• make recommendations for improvements and present solutions to management.
• draft correspondence, write reports and able to review others' work.
• maintain records and files, handle confidential information in compliance with the organisation's procedures.
• coach others in the processes required to complete these tasks.
• exercise proactivity and good judgement.
• make effective decisions based on sound reasoning and is able to deal with challenges in a mature way.
• seek advice of more experienced team members when appropriate.
• build and maintain positive relationships within their own team and across the organisation.
• demonstrate ability to influence and challenge appropriately.
• become a role model to peers and team members, developing coaching skills as they gain area knowledge.
• demonstrate good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms.
• use the most appropriate channels to communicate effectively.
• demonstrate agility and confidence in communications, carrying authority appropriately.
• understand and apply social media solutions appropriately.
• answer questions from inside and outside of the organisation, representing the organisation or department.
• complete tasks to a high standard.
• demonstrate the necessary level of expertise required to complete tasks and applies themselves to continuously improve their work.
• be able to review processes autonomously and make suggestions for improvements.
• share administrative best-practice across the organisation e.g. coach others to perform tasks correctly.
• apply problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• take responsibility for initiating and completing tasks, manage priorities and time in order to successfully meet deadlines.
• positively manage the expectations of colleagues at all levels and set a positive example for others in the workplace.
• make suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation).
• manage resources e.g. equipment or facilities.
• organise meetings and events, take minutes during meetings and create action logs as appropriate.
• take responsibility for logistics e.g. travel and accommodation.
• use relevant project management principles and tools to scope, plan, monitor and report.
• plan required resources to successfully deliver projects.
• undertake and lead projects as and when required.