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Apprentice Research Administrator - University of Oxford, Division of Cardiovascular Medicine AMIIC
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Apprentice Research Administrator - University of Oxford, Division of Cardiovascular Medicine
AMIIC University of Oxford
Oxford (OX3 9DU)
Closes in 13 days (Monday 12 October 2026 at 11:59pm)
Posted on 28 September 2026
Summary
This is a new role, and offers the opportunity for an enthusiastic candidate to enter the exciting world of clinical research and be part of the AMIIC team, led by Professor Charalambos Antoniades. The successful candidate will be supported to learn many aspects of research administration throughout the 2-year tenure.
Wage
£26,686 a year
Minimum wage rates (opens in new tab)
All University of Oxford Apprentices start on the Apprentice salary scale at grade 1A - £26,686 p.a.
Training course
Business administrator (level 3)
Hours
This is an 18 month apprenticeship within a 2 year contract of employment.
Generally, 8.30am - 4.15pm, Monday - Friday (with some flexibility for agreed start and finish times).
36 hours 30 minutes a week
Start date
Monday 4 January 2027
Duration
1 year 6 months
Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
You do not need any experience, but should be able to show a keen interest and basic understanding of what working in the field of clinical research involves. This is primarily an office-based role, but with the opportunity to get involved in some research delivery aspects as part of the training e.g. preparation and management of blood samples, and to observe some participant visits towards the latter end of training.
This role will require a high level of collaboration and close working with all members of the multidisciplinary team, which presents an exciting opportunity for a proactive and problem-solving candidate.
As well as your substantive contract with the University, we will apply for an honorary contract with the Oxford University Hospitals NHS Foundation Trust on your behalf, which is required to complete parts of the role that relate to patient records and data. You will need to uphold the highest standards of patient confidentiality and be compliant with all aspects of research data management and GDPR.
Responsibilities/duties - you will carry out the following, with full training given as required:
- Respond to basic enquiries and redirect them as appropriate e.g. answering the door, monitoring generic email boxes, taking deliveries etc.
- Monitor and maintain ORFAN supplies as required (blood tubes, cryovials, gloves etc.)
- Carry out general office duties including filing, photocopying version-controlled research documents, e.g. Patient Information Leaflets, Informed Consent Forms and recruitment record forms
- Perform basic data entry, update databases and assist in maintaining electronic and paper records; this may include Castor and REDCap or other Electronic Data Capture
- Provide administrative support to the ORFAN Project Manager, covering all aspects of the ORFAN project e.g. assisting with gathering information for reports and presentations, maintaining the Trial and Site files, uploading research consent forms to participants’ Electronic Patient Record (EPR), and maintenance of the secure database storing participant details
- Assist with coordinating and booking research participant appointments/scans, and in documenting research visits for the relevant spaces/areas on the AMIIC appointment booking system.
- Assist with management of taxi bookings and expense claims for research participants as needed
- Liaise with other departments (University Departments and the OUH) regarding participant research visits, coordinating research activities as required
- Assist the team with aspects of PPIE (Patient and Public Involvement and Engagement) within the ORFAN project and wider AMIIC research portfolio
- Assist with the management of frozen blood samples, for HTA-compliant (Human Tissue Act) storage within AMIIC and assist in selection of samples for analysis and/or shipping. This will involve completion of Dry Ice and other health and safety and lab-based skill training.
- To undertake management of human samples, the successful candidate would need to be prepared to undertake vaccination for Hepatitis B as per local policy
- Depending on the interests of the individual, there would also be the opportunity to undertake the preparation of bloods for freezing as serum/plasma samples, e.g. use of the centrifuge and pipetting as an introduction to basic research lab skills
- Be aware of and adhere to locally agreed policies and standard operating procedures (SOPs) as supplied by AMIIC and the Division of Cardiovascular Medicine, wider Oxford University SOPs, as well as policies of Oxford University Hospitals NHS Trust (OUH) where appropriate
- Any additional tasks that fall within your competency as directed, and any additional tasks that form part of your comprehensive training for this apprentice post
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Where you'll work
Acute Multidisciplinary Imaging and Intervention Centre (AMIIC)
John Radcliffe Hospital
Headington
Oxford
OX3 9DU
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
ABINGDON AND WITNEY COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to:
- write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages.
- Able to choose the most appropriate IT solution to suit the business problem.
- Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals.
Makes recommendations for improvements and present solutions to management.
Drafts correspondence, writes reports and able to review others' work.
Maintains records and files, handles confidential information in compliance with the organisation's procedures.
Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement.
Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way.
Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation.
Demonstrates ability to influence and challenge appropriately.
Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms.
Uses the most appropriate channels to communicate effectively.
Demonstrates agility and confidence in communications, carrying authority appropriately.
Understands and applies social media solutions appropriately.
Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard.
Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work.
Is able to review processes autonomously and make suggestions for improvements.
Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly.
Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines.
Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace.
Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation).
Manages resources e.g. equipment or facilities.
Organises meetings and events, takes minutes during meetings and creates action logs as appropriate.
Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report.
Plans required resources to successfully deliver projects.
Undertakes and leads projects as and when required.
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Training schedule
Duration: 15-months practical training period, plus 3 months for End Point Assessment
Delivery model: Work-based training with your employer
10 days Business Professionals training at college
Approximately 12 on-site assessment visits per year
Off-the-job training will count for at least 6 hours per week of an apprentice’s time at work
Qualifications included:
Level 3 Business Administrator apprenticeship standard
End Point Assessment: Knowledge test
Portfolio based interview
Project/improvement presentation
More training information
College training will be at Abingdon & Witney College's Abingdon Campus and also on-site in the workplace.
Requirements
Essential qualifications
GCSE in: Maths and English (grade A*-C/9-4 or equivalent)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
Attention to detail
Organisation skills
Team working
Experience within a workplace
Interpersonal skills
Clear verbal communication
Accuracy
Written Communication skills
Microsoft Office skills
Other requirements
Please note: Interviews will be held in person during W/C 2nd November 2026
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