Archives Assistant Apprentice - Level 3

Archive Assistant Apprentice - Level 3

Location: Matlock (DE4 3FE)
Employer: Derbyshire County Council
Closing Date: Sunday 1 November 2026
Posted on: 9 October 2026
Start Date: Friday 1 January 2027
Duration: 1 year 9 months
Positions Available: 1

Wage: £15,392 to £24,454.04, depending on your age
National Minimum Wage: Minimum wage rates (opens in new tab)
Care Leaving Bursary: If you are a care experience individual, you may be eligible for a care leaving bursary payment of up to £3,000 throughout the period of the apprenticeship.

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work:

• Working in the archive search room and helping customers who are doing historical research
• Answering telephone and email enquiries
• Helping the archivists to catalogue historical records
• Promoting the Record Office by posting to social media, helping with events and exhibitions

Where you'll work:
Derbyshire Record Office
New Street
Matlock
DE4 3FE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training Provider:
DERBYSHIRE COUNTY COUNCIL

Training Course:
Library, information and archive services assistant (level 3)

Course Contents:

• Interpret and implement policy, e.g. communicating clearly the basic copyright restrictions and reasons for not sharing personal data
• Undertake regulation and compliance checking, e.g. in order to ensure data protection is not breached
• Solve user problems in a range of situations using their knowledge and interpretation
• Use information management processes to store, manage and retrieve records and data to support collaboration, exploitation and the organisation’s Information Management (IM) practices
• Describe and arrange material/resources, by observing and applying identified cataloguing standards in order to create online catalogues and other finding aids to meet users’ needs
• Employ information retrieval techniques to identify and use relevant media and systems, e.g. searching online databases, catalogues or physical stores, and EDRMS (electronic document record management systems)
• Perform preservation (analogue/physical and digital) practices to keep collections physically safe using institutional/sector guidelines, and supporting work that provides digital access by creating alternatives that meet a range of user requirements
• Use enquiry techniques to clarify and meet users’ information requirements and manage expectations, e.g. by signposting to alternative resources and providing solutions
• Develop knowledge sharing with users, cultivating an environment where knowledge is freely shared and sought within a ‘safe’ environment, including online solutions
• Use relevant approaches to learning support to contribute to the development of learning activities for different audiences to enhance knowledge and literacy, e.g. reader development
• Select and use appropriate tools and technologies to support users in researching and disseminating information, e.g. databases, search engines, digital libraries, repositories and social media
• Develop information and digital skills to support users to identify, find, access and evaluate information, to share knowledge and to promote self-help
• Demonstrate information sharing by contributing to learning activities for specific audiences, e.g. inductions and events, catering to a variety of levels of knowledge and understanding
• Use promotion techniques for resources so that users and potential users are aware of their value, impact and benefit, e.g. by curating collections and displays in effective ways, undertaking outreach activities to guide users to achieve independence in their use of information
• Implement the organisation’s collection management policy, e.g. through identifying stock that should be acquired and that which is no longer used or needed, and relegating or removing these appropriately
• Develop the service by assessing the learning environment and anticipating user needs, e.g. re-organising study/virtual spaces, suggesting improvements to catalogues or web pages
• Use teamwork and collaboration to achieve goals, e.g. with stakeholders and partners beyond the organisation
• Use information provision to enable users to access materials, e.g. through lending books/artefacts, emailing documents, accessing original archives, signposting links to information
• Exercise communication skills - oral, written, presentation, interpersonal, listening, assertiveness (online and face to face)
• Interpret and implement policy, e.g. communicating clearly the basic copyright restrictions and reasons for not sharing personal data
• Undertake regulation and compliance checking, e.g. in order to ensure data protection is not breached
• Solve user problems in a range of situations using their knowledge and interpretation
• Use information management processes to store, manage and retrieve records and data to support collaboration, exploitation and the organisation’s Information Management (IM) practices
• Describe and arrange material/resources, by observing and applying identified cataloguing standards in order to create online catalogues and other finding aids to meet users’ needs
• Employ information retrieval techniques to identify and use relevant media and systems, e.g. searching online databases, catalogues or physical stores, and EDRMS (electronic document record management systems)
• Perform preservation (analogue/physical and digital) practices to keep collections physically safe using institutional/sector guidelines, and supporting work that provides digital access by creating alternatives that meet a range of user requirements
• Use enquiry techniques to clarify and meet users’ information requirements and manage expectations, e.g. by signposting to alternative resources and providing solutions
• Develop knowledge sharing with users, cultivating an environment where knowledge is freely shared and sought within a ‘safe’ environment, including online solutions
• Use relevant approaches to learning support to contribute to the development of learning activities for different audiences to enhance knowledge and literacy, e.g. reader development
• Select and use appropriate tools and technologies to support users in researching and disseminating information, e.g. databases, search engines, digital libraries, repositories and social media
• Develop information and digital skills to support users to identify, find, access and evaluate information, to share knowledge and to promote self-help
• Demonstrate information sharing by contributing to learning activities for specific audiences, e.g. inductions and events, catering to a variety of levels of knowledge and understanding
• Use promotion techniques for resources so that users and potential users are aware of their value, impact and benefit, e.g. by curating collections and displays in effective ways, undertaking outreach activities to guide users to achieve independence in their use of information
• Implement the organisation’s collection management policy, e.g. through identifying stock that should be acquired and that which is no longer used or needed, and relegating or removing these appropriately
• Develop the service by assessing the learning environment and anticipating user needs, e.g. re-organising study/virtual spaces, suggesting improvements to catalogues or web pages
• Use teamwork and collaboration to achieve goals, e.g. with stakeholders and partners beyond the organisation
• Use information provision to enable users to access materials, e.g. through lending books/artefacts, emailing documents, accessing original archives, signposting links to information
• Exercise communication skills - oral, written, presentation, interpersonal, listening, assertiveness (online and face to face)