UK Ministry of Defence
Army - Administration Lead Officer
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
HQ Aldershot Garrison, Wellington House, Aldershot, GU11 2BG
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.
Aldershot Garrison delivers comprehensive, proficient administrative support to all ADMINCON units. It acts as the focal point for all security issues, advice and guidance, and provides liaison and interoperability with statutory stakeholders. Aldershot Garrison is here to assure contract coherence and governance across the estate. Maintain a healthy workplace by complying with legislation and policy. It provides an accessible welfare support service that strengthens and enhances resilience, and to act as a community engagement focal point.
This position is advertised at 37 hours per week.
Job Description
This is an exciting opportunity to join the Aldershot Garrison Headquarters team, playing a key role in supporting the delivery of administrative services that enable operational activity across the organisation.
This role will lead the Garrison Administration Office and be responsible for the coordination, management and delivery of personnel administration, financial processes, casework and governance activities. The role offers the opportunity to work across a wide range of functions, build strong stakeholder relationships and contribute to the continuous improvement of administration services.
You will play an important role in maintaining compliance with regulations and audit requirements, ensuring robust processes are in place and supporting the delivery of high-quality administrative support across the Garrison.
Key Responsibilities
- Lead and develop the Aldershot Garrison Administration Office team, including line management responsibility for military personnel, civil servants and contractors.
- Manage and oversee personnel administration processes, ensuring records, documentation and transactions are completed accurately and in accordance with policy and regulatory requirements.
- Monitor pay, allowances and expense claims, carrying out audit and assurance activities to ensure compliance, accuracy and value for money.
- Support the management and governance of public and charitable funds, maintaining accurate records and providing information to fund managers and stakeholders.
- Coordinate annual assurance and inspection activities, implementing action plans to support continuous improvement and compliance.
- Ensure administrative policies, procedures and records are maintained in line with organisational and statutory requirements.
- Provide advice and guidance on administrative, personnel and financial processes to colleagues and stakeholders.
- Build and maintain effective relationships with internal and external stakeholders, including financial service providers and support organisations.
- Act as the Garrison Data Protection Adviser, promoting compliance with data protection policies and supporting effective information management practices.
- Produce management information and reports to support decision-making and organisational performance.
- Identify opportunities to improve processes and work collaboratively with colleagues to deliver efficient and high-quality services.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
This role offers the opportunity to lead a small team, develop relationships across a diverse stakeholder network and make a direct contribution to the effective running of a busy and dynamic organisation.
Person specification
Essential Skills Required
- An inclusive leader who promotes high standards, drives continuous improvement, and can manage a busy workload with competing short and long-term priorities.
- Strong collaboration and stakeholder engagement skills, with the ability to work effectively as you will be working with military personnel, civil servants and other partners to deliver solutions and provide high-quality advice.
- Experience of leading, developing or managing individuals or teams to achieve organisational objectives.
- Strong organisational skills, with the ability to prioritise tasks and deliver outcomes in a fast-paced environment.
- Proficiency in Microsoft 365 applications and the ability to manage information accurately and efficiently.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Managing a Quality Service
- Communicating and Influencing
- Delivering at Pace
- Developing Self and Others
- Working Together
We only ask for evidence of these behaviours on your application form:
- Leadership
- Managing a Quality Service
Salary and Benefits
Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At the application stage, you will be assessed against the following criteria, listed in priority order:
- Personal Statement - 750 words demonstrating your relevant skills and experience in line with the essential criteria.
- Behaviour - Leadership
- Behaviour - Managing a Quality Service
Where a large number of applications are received, an initial sift may be conducted against the Personal Statement only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.
At interview stage, you will be assessed against the following criteria, listed in priority order:
- Behaviours
- Communicating & Influencing
- Working Together
- Delivering at Pace
- Developing Self & Others
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
Further Information
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
As a result of the changes to the UK immigration rules which
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills