UK Ministry of Defence
Army - Chief Regimental Secretary (HQ Infantry)
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Warminster, BA12 0DJ
Job Summary
The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.
This role will act as the central point of contact for 16 Infantry Regimental Headquarters (RHQs) and Civil Service staff within Headquarters Infantry. Working closely with senior military leaders, RHQ staff and Regimental Secretaries, you will ensure that key stakeholders are kept informed of developments, activities and workforce matters across the Infantry RHQs.
The role covers a broad range of responsibilities, including supporting Civil Service workforce management and recruitment across the RHQs, contributing to activities that support regimental effectiveness such as community engagement, Infantry museums and Army recruitment initiatives, and providing advice and coordination on Civil Service matters, including disciplinary cases.
The successful candidate will be based at Headquarters Infantry in Warminster. This position is advertised at 37 hours per week.
Job Description
As a trusted advisor, you will support senior leaders by coordinating information, managing relationships and ensuring effective communication across the RHQ network. You will play a key role in coordinating and aligning RHQ activity in support of operational readiness, ensuring contributions from across the RHQs are effectively integrated and delivered. This is a varied and influential role at the heart of Headquarters Infantry, requiring excellent organisational skills, strong stakeholder management and the ability to coordinate multiple priorities in a complex environment.
Key Responsibilities:
- Act as the focal point within Headquarters Infantry (HQ Infantry) for all matters relating to the Infantry Regimental Headquarters (RHQs), including Civil Service workforce management and recruitment.
- Potential opportunity to undertake line management responsibilities in the future, including supporting performance management and staff development in line with MOD and Civil Service policies.
- Provide Colonel Infantry with regular updates on Infantry Regimental activities and developments.
- Maintain regular and effective communication with the Infantry RHQs and key stakeholders.
- Act as the HQ Infantry lead for coordinating RHQ involvement in national commemorative events.
- Lead on the organisation, coordination and delivery of RHQ reviews, ensuring outputs are effectively managed and communicated.
- Serve as the HQ Infantry lead for Data Protection matters.
- Act as the key point of contact between the Infantry RHQs and Colonel Infantry on Northern Ireland and other operational legacy matters.
- Lead for HQ Infantry on the development, coordination and delivery of RHQ roles in support of warfighting activities.
Person Specification
We are looking for a self-motivated and highly organised individual who can build effective working relationships, coordinate activity across a wide range of stakeholders and support the successful delivery of business objectives.
Essential Skills Required:
- Experience in organising high-profile events to deliver VIP and VVIP support, ceremonial activities, catering, and access coordination.
- Excellent organisational skills, strong stakeholder management and the ability to coordinate multiple priorities in a complex environment.
- Proficient in Microsoft 365 applications, including Word, Excel and Outlook.
- Excellent written and verbal communication skills.
- An ability to think through complicated situations and produce a plan of action.
- Ability to anticipate issues, identify risks and take proactive action to mitigate them.
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Desirable Skills:
- A detailed knowledge of the Infantry and its regiments, including antecedent Regiments.
- Service in the Army, preferably in the Infantry.
- Experience in operations and working to Senior Officers.
- Management of significant budgets.
- Full UK Driving Licence.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Communicating and Influencing
- Delivering at Pace
- Seeing the Big Picture
- Making Effective Decisions
We only ask for evidence of these behaviours on your application form:
- Leadership
- Communicating and Influencing
Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
Learning And Development:
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
Hybrid Working:
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Please Note:
- The post does not offer relocation expenses.
- External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
- Expenses incurred for travel to interviews will not be reimbursed.
- Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
- Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
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The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history.
Candidates will also be required to provide a statement of suitability (250 words) demonstrating your relevant skills and experience in line with the essential criteria.
At the application stage, you will be assessed against your CV, statement of suitability and the following Behaviours:
- Leadership
- Communicating & Influencing
Where a large number of applications are received, an initial sift may be conducted against the CV only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.
At interview stage, you will be assessed against the following Behaviours, listed in priority order:
- Leadership
- Making Effective Decisions
- Delivering at Pace
- Seeing the Bigger Picture
Further Information:
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to
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