UK Ministry of Defence
Army - Evidence and Exploitation Officer
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Futures Directorate Blenheim Building, Marlborough Lines, Andover, SP11 8HJ
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, with responsibility for an annual budget of over £10bn, the Army is a major part of the Ministry of Defence and one of its largest operating centres who employ around 12,000 Civil Servants located at over 300 locations supporting the 110K regular and reserve soldiers across the Army. This Civil Service workforce is diverse, with many different functions and professions ranging from police officers, security guards, trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff.
This an exciting role that combines knowledge management and librarianship skills with military capability, science and technology and acquisition skills to enable the Army to win in battle. It sits in the Future Force Development branch, in the Research and Experimentation (R&E) team which is responsible for filling the knowledge gaps to inform capability development choices, nested in Army and Defence priorities, testing hypotheses and validating solutions.
This position is advertised at 37 hours per week.
Job Description
This role is responsible for conducting the routine management of the Army Research Reports Repository (ARRR) SharePoint library at Official-Sensitive and Secret. You will manage the file plan for large, rapidly growing, ever-evolving sites (OS and Secret) to ensure file structures and contents remain easily navigable and up to date in line with Army Science and Technology (S&T) and Capability and Acquisition (CAPAC) requirements and Army and MOD KIM (Knowledge and Information Management) policy. This post will work to a Senior Executive officer in the Research and Experimentation (R&E) team.
Key Responsibilities:
- Identify, capture and track relevant Science and Technology and Capability and Acquisition knowledge and information and knowledge assets.
- Manage information quality and integrity for report retrieval from multiple other current and legacy systems.
- Work with multiple stakeholders to ensure the constant inflow of relevant and useful research reports into ARRR.
- Manage and audit access and permissions for multiple limited access commercially sensitive usergroups at OS, Secret and on the ARRR AI Large Language Models (LLMs). This will include the creation and use of a partially automated user access request system.
- Advise and assist users with basic MODNET SharePoint skills to optimise their searching. Advise users on appropriate information sharing to ensure the confidentiality, integrity and availability of commercially sensitive and MOD IPR (Intellectual Property Rights) information.
- To work with customers to determine their information requirements.
- Advise and assist users with access and security considerations and to help users to understand and apply search techniques to optimise their searching and information sharing.
- Assist with stakeholder communications, queries and the production and distribution of the ARRR monthly newsletters.
- To work in a mixed military/civilian team including contractors in a fast moving but supportive environment. You will need to be able to work at times with minimal supervision.
- Help to ensure that the evidentiary outputs of Army research and experimentation are captured and exploited across the Army and wider MOD.
- The role currently has no line management responsibilities but the post holder may be required to line manage Administrative Grade staff at some point in the future.
- The role may involve occasional travel to meetings outside the Andover area and so a willingness to attend occasional off-site events is beneficial.
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Person Specification
Essential Skills Required:
- Experienced and skilled SharePoint user willing to explore and exploit current and new SharePoint features to best effect.
- Must be a sole UK National to manage the UK Eyes Only section of the Secret ARRR.
- Good basic professional written and verbal communication skills in the workplace.
- Positive and focused attitude.
Desirable Skills:
- A basic interest in science and technology, defence acquisition, AI and/or capability.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Changing and Improving
- Communicating and Influencing
Salary and Benefits
Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme with a 28.97% contribution
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
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The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial Intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection Process Details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At application stage you will be assessed against the following:
- Your CV
- Behaviours - Managing a Quality Service, Changing and Improving and Communicating and Influencing
Where a large number of applications are received, an initial sift will be conducted based on the evidence you provide in support of Communicating & Influencing.
Your Changing & Improving, Managing a Quality Service and CV evidence will only be reviewed if you are successful at this initial sift.
At interview stage you will be assessed against the following:
- Behaviours - Managing a Quality Service, Changing and Improving and Communicating and Influencing
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods,
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