UK Ministry of Defence
Army - Secretary and Operations Officer (Ranger Regiment)
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Aldershot, GU11 2BG
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.
The Ranger Regiment is the British Army’s newest Regiment and a NATO-focused Special Operations organisation. As it continues to establish its permanent Regimental Headquarters (RHQ) in Aldershot, we are seeking an individual to play a central role in supporting Regimental governance, coordination and the delivery of key activities across the Regiment.
The successful candidate will be based at Aldershot Garrison, with occasional travel to Northern Ireland.
This position is advertised at 37 hours per week.
Job Description
Key responsibilities:
- Lead the day-to-day operation of the Regimental Headquarters (RHQ), including the management of a small Civil Service team and the delivery of effective business support.
- Support the Colonel of the Regiment and Regimental Council by coordinating Regimental activities, implementing decisions, and acting as Secretary to the Council.
- Work with HQ Infantry and Land Special Operations Forces to support recruitment, retention, and workforce planning across the Regiment.
- Act as the focal point for welfare, casualty support, and aftercare arrangements for serving personnel, veterans, and their families, including liaison with charities and voluntary organisations.
- Oversee the provision of benevolence and transition support for current and former Regimental personnel and their dependants.
- Coordinate and support Regimental engagement activities, including public events, ceremonial duties, commemorative events, heritage initiatives, and battlefield studies.
- Build and maintain effective relationships with military, civilian, charitable, and external stakeholders to support Regimental objectives.
- Provide finance, welfare, and benevolence support to the Chief Executive and Trustees of the Regimental Fund until a dedicated Finance Officer is appointed.
Person specification
Essential Skills Required
- Experience of planning and delivering high-profile events, including coordinating VIP visits, ceremonial activities, catering arrangements and site access requirements.
- Proficient in using Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
- Strong written and verbal communication skills, with the ability to communicate clearly and professionally with a range of stakeholders.
- Ability to analyse complex situations, assess priorities and develop effective plans to achieve objectives.
- Strong organisational skills with the ability to anticipate potential issues and plan ahead.
Desirable
- Full UK Driving Licence
- Military service, ideally within the Army, with operational and leadership experience.
- Experience supporting and advising senior leaders in a complex organisation.
- Experience of working with charities, community organisations, or external stakeholders, including media and social media engagement.
- Experience of managing significant budgets and resources.
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Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Leadership
- Making Effective Decisions
We only ask for evidence of these behaviours on your application form:
- Changing and Improving
- Communicating and Influencing
Alongside your salary of £46,040, Ministry of Defence contributes £13,337 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
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MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At the application stage, you will be assessed against the following criteria, listed in priority order:
- Personal Statement - 500 words demonstrating your relevant skills and experience in line with the essential criteria listed on the advert.
- Behaviour - Changing & Improving
- Behaviour - Communicating & Influencing
Where a large number of applications are received, an initial sift may be conducted against the Personal Statement only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.
At interview stage, you will be assessed against the following criteria, listed in priority order:
- Behaviour - Communicating & Influencing
- Behaviour - Leadership
- Behaviour - Changing & Improving
- Behaviour - Making Effective Decisions
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
Further Information
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
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