UK Ministry of Defence
Army Squadron Administration Officer
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Windsor Army Reserve Centre, SL3 3JG.
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
This is a fantastic and exciting opportunity for an organised and dynamic person to join a busy and welcoming Army Reserve Squadron within 94 (Berkshire Yeomanry) Signal Squadron, Windsor Army Reserve Centre. The aim and mission of all members of the permanent staff is, always ensure that Reservists are able to train on time, with the right equipment and with all administration completed. This role is crucial to the smooth and efficient operation of the Squadron and is responsible in ensuring that the admin piece is swept up, be that for one reservist who is training, or one hundred.
We are looking for a friendly, well-organised, adaptable Squadron Administration Officer to join our encouraging and welcoming team of dedicated military and civilian personnel. The position will be based at the Windsor Army Reserve Centre but may, on the rare occasion require working from one of the other locations for training and development purposes.
Job Description
The Squadron Administration Officer (AO) will be responsible for administration tasks and recording actions on appropriate IT systems and databases (full training will be given). To enable the smooth running of the wider Regiment, you will provide specialist clerical support and advice to other administrative clerks spread across the Regiment as required.
The post will also undertake critical pre-deployment administrative checks and assurance for those Service Personnel deploying on operations or exercises.
The Main Areas Of Responsibility Will Be:
- Maintain administrative documentation for all military personnel and civilian staff in the Squadron.
- Responsible for managing military and civilian database reports.
- Ensuring that all personnel records are kept accurate and up to date through routine management checks.
- Prepare service personnel documentation in preparation for annual audit and administration inspections.
- Ensure that all administrative tasks are completed to support the deployment of personnel on operational deployments or exercises.
- Conduct Continuous Professional Development training to remain current and competent in post.
- Stand in for the other Administrative Staff or Clerks during periods of absence. This may require work from alternative locations.
- Any other reasonable tasks to support the Regiment when directed by the Regimental Admin Officer, the Adjutant and the Regimental Admin Warrant Officer.
- When the Unit or part of the Unit deploys from barracks the Squadron AO will form part of the Rear Party based in Windsor Army Reserve Centre.
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Person Specification
Essential Skills Criteria:
- Have an ability to work proactively and as part of a team.
- Communications skills, both written and verbal, and ability to liaise with individuals at all levels.
- Strong attention to detail.
- Ability to manage own workload and prioritise tasks.
- A good working knowledge of Microsoft Office packages is essential.
Desirable Skills:
- Ideally you will have experience in a similar role or service environment.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Working Together
Salary
Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Other Benefits For Army Civil Servants Include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
Local Benefits To This Role:
- Secure free car parking
- Free access to comprehensive on-site gym facilities
- Kitchen facilities for lunch preparation
- City location with good transport links
Selection Process Details
This vacancy is using Success Profiles, and will assess your Behaviours, Ability and Experience.
When applying you will need to complete the Online Civil Service Judgement Test.
At the application stage, you will be assessed against the following criteria, listed in priority order:
- Personal Statement - of no more than 500 words detailing how you meet the essential skills criteria
- Behaviour - Communicating & Influencing
At interview stage, you will be assessed against the following criteria, listed in priority order:
- Behaviour - Making Effective Decisions
- Behaviour - Working Together
Security
Successful candidates must undergo a basic (or equivalent) criminal record check.
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Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check. See our vetting charter.
People working with government assets must complete baseline personnel security standard checks.
Nationality Requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Contact Point for Applicants
Job Contact:
- Name: Kirsty Pope
- Email: Kirsty.Pope102@mod.gov.uk
Recruitment team
Further Information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.
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