UK Ministry of Defence
Army - White Fleet vehicle manager
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Cottesmore, LE15 7BL
Job Summary
Headquarters, Joint Military Commander (JMC) Centre, enables the delivery of Firm Base support to the Army, its personnel, and their dependants from the Welsh borders in the West to Lowestoft in the East. The Headquarters delivers Real Life Support to Garrisons, Stations and Units within the Central area. It is also responsible for the engagement with the civilian community and acts as the proponent for UK Resilience in time of need.
Are you looking for an opportunity to grow your knowledge develop your understanding whilst working in an inclusive and exciting environment? We are looking for a motivated, upbeat and organised individual to join our enthusiastic Team. Someone with confidence who can exercise good judgement, knowledge and evidence, providing accurate, timely and practical advice and direction whilst sharing knowledge and experience.
You will be encouraged have the ability to learn new skills whilst working at pace as the Headquarters grows and establishes itself in its new role.
This position is advertised at 37 hours per week.
Job Description
As the White Fleet Vehicle Manager for HQ JMC Centre, you will be responsible for the effective management, governance and optimisation of White Fleet vehicle provision across the Centre's Area of Responsibility (AoR). Acting as the principal subject matter expert for White Fleet and transport matters, you will ensure compliance with policy and regulations, maximise fleet utilisation and value for money, manage contractual and financial processes, and provide expert advice and support to units and senior stakeholders. The role also includes line management responsibility for an Administrative Officer and oversight of fleet related investigations, reporting and operational service delivery.
Main Role Responsibilities:
- Manage the WF Office, scrutinising and process transport requisitions in conjunction with the Transport Coordinating Warrant Officer. Ensuring their validity and compliance with Service regulations prior to acceptance and booking. Ensure all requests are processed in the requisite time.
- Manage and ensure optimum utilisation, Value for Money (VfM) and Value for the Force (VfF). Provide monthly returns providing information regarding utilisation of local fleet and Vehicle Rental Services (VRS).
- Authorised Demanding Officer for JMC Centre AoR. Authorising VRS expenditure for JMC Centre ensuring cost and utilisation effectiveness.
- Manage Continuous White Fleet unit holdings within AoR according to forecast demand, historic utilisation and periodic hire. Raising vehicle transfer, increase, decrease orders accordingly.
- Maintain the WF database detailing all vehicles held by Unit, location and Vehicle Registration Number
- Check the accuracy of the monthly permanent WF bills and re-charges, challenging any inaccuracies. Maintain a pass-through charge control database, incorporating both Road Traffic Accident (RTA) & Non RTA. Authorise bill payments after 100% check for accuracy.
- Inform Units of damage costs associated with road traffic accidents
- Responsible for the management of Contract Change Notices, reviewing progress as necessary to ensure best outcomes.
- Lead Subject Matter Expert and Point of Contact for all Units within JMC Centre. Providing Direction and Guidance on all matters relating to White Fleet and Transport.
- Responsible for the investigation of missing vehicles reported by the service provider and follow through to completion, ensuring the minimum cost or disturbance to Units. Efficiently provide relevant information to support senior staff decision making.
- On an annual basis respond to Regional Commands request to review the Leased Fleet whose contracts are due to expire and order replacement vehicles if required.
- Liaise with Units to acquire the drivers’ details for all Penalty Charge Notices that are received and respond to the relevant Police Force within 10 days of Notice being received. Record on spreadsheet.
- Order consumables for the Leased Fleet as and when a Unit requests.
- Support problem solving via the application of policy direction or detailed instructions.
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Person Specification
Essential Skills Required:
- Well organised and will possess strong communication skills in both written and verbal form.
- Able to quickly build good working relationships with a variety of partners, both internal and external to the organisation and be able to provide support to a wide range of people of different backgrounds.
- Good Information Technology skills, including basic Microsoft Office 365.
- Excellent time management skills.
- Initiative to prioritise work with minimal direction whilst maintaining an eye for detail.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Managing a Quality Service
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme with a 28.97% contribution
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
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The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At the application stage, you will be assessed against the following criteria, listed in priority order:
- Personal Statement - of no more than 500 words detailing how you meet the essential skills criteria
- Behaviour - Communicating & influencing
Where a large number of applications are received, an initial sift may be conducted against the Personal Statement only.
The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.
At interview stage, you will be assessed against the following criteria, listed in priority order:
- Behaviour – Making Effective decisions
- Behaviour - Managing a Quality Service
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
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