Artist Coordinator (Maternity Cover - 12 Months)

White Cube is seeking an experienced Artist Coordinator to join our Curatorial Department on a fixed-term basis for 12 months. 

Job Title: Artist Coordinator (Maternity Cover)

Reporting to: Head of Business Management, Curatorial

Contract: Fixed term, 12 calendar months

Working hours: Monday to Friday, 10am to 6pm with additional hours as required

Location: Bermondsey, London

Salary: Up to £40,000 per annum DOE

Primary Responsibilities

• Act as the point of contact for internal enquiries relating to your artists, and for all communication with artists’ studio teams.
• Management of Inventory database ensuring the following are up to date: pricing, status, image, strategy, loans, consignments etc. and in line with studio records.
• Maintain and manage interest/priority client lists for high demand artists and communicate the ordering and outcome regularly with the Sales team.
• Ensure artists schedules are updated on a bi-weekly basis (make use of Google Alerts to track upcoming artist events and relevant press).
• Communicate effectively with internal artist email groups regarding incoming work, returns, technical queries and other miscellaneous information.
• Oversee creation of presentation materials for Sales and Artist Liaisons ahead of trips or meetings relating to your artists e.g. presentation to Sales team in advance of exhibition openings.
• Manage and coordinate sales packs in advance of all internal and external exhibitions for your designated artists.
• Manage all communication with Sales regarding exhibition details, pricing and availability of works in advance of all internal and external exhibitions.
• Responsible for drafting précis for all incoming artworks; drafting of offer letters for exhibitions.
• Create and manage weekly exhibition sales reports for the Directors.
• Liaise monthly with Accounts to review artist statements and flag any queries.
• Field inventory stock queries e.g. old work / prices / availability of works.
• Facilitate conversations between Sales and Artist Liaisons regarding new works for Art Fairs and communicate regularly with the Art Fair Coordinator.
• Communicate art fair participation with the studios and provide images of work on stand when necessary.
• Communicate any sales made at fairs to artist studios as requested by Sales Liaison.
• Review and undertake analysis of data provided in quarterly reports with Artist and Sales Liaisons: sales activity, geographies etc. Prepare presentation document for Artist Strategy meetings.
• Coordinate with Sales Liaison and/or Artist Liaison to conduct annual price reviews ensuring the Inventory is updated and all changes are communicated to the relevant teams.
• Liaise with studios on specific client requests for works and communicate timeline and track progress of discussions effectively.
• Create and maintain internal sales reports detailing holds / sales / discounts / fabrication costs / exhibition costs when required
• Liaise with Registrar regarding consignment paperwork (internal and 3rd party) and transport of artworks from studio.
• Produce accurate sales reports for artists as required by their studios and Artist Liaison / Sales Liaison.
• Coordinate and attend quarterly check ins with Sales and Artist Liaisons; provide action points from Artist Strategy Meetings for review.
• Manage and monitor physical stock held in managed sites and coordinate regular stock reviews and returns with Artist Liaison, Sales Liaison and Registrar.
• Obtain sign off on all artist related costs from Director, Curatorial Business Management.