Asset Management Administration Apprentice

PARAMOUNT INDEPENDENT PROPERTY SERVICES LLP

Location: MEDWAY CITY ESTATE (ME2 4FD)

Closing date: Sunday 8 November 2026 at 11:59pm

Posted on: 8 October 2026

Summary

We are looking for a vibrant and confident individual to join our asset management team. The role will include various different factors which include speaking to different professionals and customers. The right individual will have some basic IT knowledge and be keen to learn.

Wage: £17,680 for your first year, then could increase depending on your age

Training course: Business administrator (level 3)

Hours: One week will be 8.00am - 5.00pm and the other week will be 9.00am - 6.00pm on a rota basis. 42.5 hour week (for 18 years and over). The apprentice hours will be reduced for 16-18 year olds.

Start date: Tuesday 10 November 2026

Duration: 1 year 6 months

Positions available: 1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Your duties will include:

• Planning work schedule for outbound staff
• Booking in compliance certificates prior to expiry dates
• Receiving and making calls to guests to book in attendance
• Liaising with landlords regarding repairs and assisting with appointments required at properties
• Complete void checklist sign offs with staff to ensure properties are ready to let
• Filtering through our system, ensuring jobs are dealt with in a correct manner and closed when successfully completed.

Where you'll work

AFFINITY HOUSE BEAUFORT COURT SIR THOMAS LONGLEY ROAD MEDWAY CITY ESTATE ME2 4FD

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider: IPS INTERNATIONAL LIMITED

Training course: Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to:

• Write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages.
• Able to choose the most appropriate IT solution to suit the business problem.
• Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals.
• Makes recommendations for improvements and present solutions to management.
• Drafts correspondence, writes reports and able to review others' work.
• Maintains records and files, handles confidential information in compliance with the organisation's procedures.
• Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement.
• Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way.
• Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation.
• Demonstrates ability to influence and challenge appropriately.
• Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms.
• Uses the most appropriate channels to communicate effectively.
• Demonstrates agility and confidence in communications, carrying authority appropriately.
• Understands and applies social media solutions appropriately.
• Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard.
• Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work.
• Is able to review processes autonomously and make suggestions for improvements.
• Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly.
• Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines.
• Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace.
• Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation).
• Manages resources e.g. equipment or facilities.
• Organises meetings and events, takes minutes during meetings and creates action logs as appropriate.
• Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report.
• Plans required resources to successfully deliver projects.
• Undertakes and leads projects as and when required.