Beaumont Business Centres Ltd is a well-established provider of serviced offices, flexible workspaces, and business support services across the UK. We pride ourselves on delivering high-quality facilities and exceptional customer service, creating professional environments where businesses can grow. As we continue to expand, we are looking for talented individuals to join our team and be part of our continued success.

The role:

As Assistant Accountant, you'll be responsible for supporting the Property & Business Rates function, including invoice processing, supplier reconciliations, payment runs, CIS administration, business rates, cashbook reconciliations, and working closely with both internal teams and external suppliers to ensure the smooth running of the finance department.

Skills:

• Degree educated – Minimum 2:2
• Finance qualification / relevant degree desirable
• Sage knowledge desirable
• Flexible
• Able to multi-task under pressure
• Team player
• Strong communication skills
• Personable with a positive nature
• Good MS Office skills including Excel
• Strong time management skills
• Methodical with a good attention to detail

Key Responsibilities:

• Processing of Property invoices, ensuring that appropriately approved purchase orders are in place and chasing these up with the Property team where this is not the case. Ensuring delivery notes matches the invoices OR invoice approval information template is completed where applicable and has been uploaded on to Sicon WAP.
• Ensuring the VAT applied to Property invoices is correctly stated.
• Ensuring appropriate and accurate coding and posting of Property invoices
• Obtaining authorisation for Property invoices from Directors (this is applicable where a subcontractor has carried out works)
• Setting up new Property suppliers by completing credit application forms / setting up in Sage / online banking platform and checking VAT registrations
• Reconciling supplier statements against our records and liaising with suppliers on any discrepancies
• Requesting quotes and raising Cambridge Property purchase orders via Sicon WAP and obtaining approval from Directors
• Responding to Property supplier queries over the phone and via e-mail in a prompt and professional manner
• Preparing weekly labour timesheets for agency labour.
• Preparing the weekly labour payments runs and preparing any adhoc payments
• Preparing fortnightly and adhoc Property payment runs and obtaining approval from Directors
• Sending remittance advices to Property suppliers
• Reviewing Aged Creditors report for Property invoices on a monthly basis, ensuring the status of all invoices are known and following up queries with Property team / suppliers
• Preparing and maintaining valuations for Property suppliers
• Managing and maintaining Property supplier insurance spreadsheet. Ensuring up to date documents are received.
• Sicon Property PO management, with periodic system review and clean ups.
• Organising, conducting and renewing Property team’s finance training, when necessary.
• Building and maintaining rapport with Property team and suppliers.
• Updating fixed asset register spreadsheet on a monthly basis and ensuring electronic invoices are filed in the audit finance folder and are numbered correctly
• CIS verification management, including understanding the CIS process, application, calculations for relevant suppliers and invoices.
• Sending out monthly CIS statements to subcontractors
• Company credit card management and monthly reconciliation, including ensuring timely submissions, review (including checks on VAT invoices/receipts received) and postings.
• Updating and reconciling cashbooks in excel and posting to Sage
• Business rates administration for all centres
• Business rates processes and queries administration for Cambridge, including VOA portal management and AY assignment
• Assistance with client refunds as and when required.
• Assistance with Year End audit queries including retrieving copy invoices, etc
• Covering other Assistant Accountant’s responsibilities when on leave / absent
• Other ad hoc tasks and analysis as required