Peel Hunt
Assistant Company Secretary (9-month FTC)
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ROLE SUMMARY AND DEPARTMENT OVERVIEW
To provide Company Secretarial services to Peel Hunt Limited (an AIM-listed company incorporated in Guernsey) and its group companies, including Peel Hunt LLP (an FCA regulated entity).
ROLE RESPONSIBILITIES
Board Support
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Assisting the Company Secretary (COO) and the Head of Governance in the organisation of, and preparation for, board and committee meetings. This includes:
- Organising the schedule of meetings for the various governance meetings and board training sessions each year;
- Drafting and agreeing agendas;
- Liaising with individuals responsible for producing papers; and
- Preparing and publishing board/committee packs via Board Intelligence.
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Prepare papers for board/committee meetings as and when required (e.g. on governance matters).
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Minuting various meetings, and record, follow up and monitor actions.
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Logistical and administrative support for non-executive directors.
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Organising the board training schedule and assisting with the induction of new board members.
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Assisting with the oversight of corporate governance policies (e.g. board committee terms of reference), ensuring they are kept up to date.
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Supporting the annual effectiveness review process, including drafting questionnaires and analysing the results.
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Other administrative support for the Peel Hunt’s boards and committees.
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AGM and Annual Report and Accounts
- Support the annual general meeting process, working closely with the registrars.
- Supporting the production of the annual report and notice of AGM.
Stock Exchange/Listed Company Matters
- RNS & FCA – assisting with the issue of standard Stock Exchange announcements, e.g. directors' dealings, major shareholder holdings, block listing, directorate changes, and notifications to the FCA.
- Maintenance of insider lists.
- Assist with share dealing requests.
- Supporting the management of Peel Hunt Limited’s share registrar and share plan administrator.
Statutory Compliance Work for UK Subsidiaries
- Maintaining statutory books and registers, and managing other key governance processes (e.g. directors' share interests, the insider dealing list etc.).
- Preparing and filing all Companies House forms including change in officers, change in share capital, filing of all the annual accounts and the confirmation statements for all UK subsidiary companies.
- Supporting the Company Secretary and Head of Governance on ad hoc projects, including changes to subsidiary company articles, corporate governance and statutory audits, group re-organisations, purchases of own shares, etc.
Share Schemes
- Assisting with the administration of share incentive schemes.
- Assisting with the payment of dividends.
Other Duties
- Assist with maintaining the governance section of the Peel Hunt website.
- Draft procedural notes for company secretarial tasks on an ongoing basis.
- Assist with providing updates on new areas of governance and company law.
- Have an understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.
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KEY CAPABILITIES AND KNOWLEDGE
- Strong academic record from GCSEs through to a 2:1 from university.
- Prior experience of working in a UK listed company secretariat is desirable, with demonstrable company secretarial experience (3-4 years).
- CGI / ICSA Qualified or Studying CGI / ICSA qualifications.
- Self-motivated, proactive and able to manage competing deadlines.
- Flexible attitude, able to cope with unexpected and varied demands.
- Have an understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.
ROLE COMPETENCIES
- Self-starter/proactive
- Strong attention to detail
- Ability to work independently
- Effective communicator, able to work with senior executives
- Time management/ability to work to deadlines
- Effective project management and multi-tasking skills
- Minute taking skills
- Analytical and numerical skills
- High level computer literacy, including Excel
- Sound grasp of corporate governance issues
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