Major, Lindsey & Africa
Assistant Company Secretary (Interim FTC - 6 Months)
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Assistant Company Secretary (Interim FTC - 6 Months)
Location: London (Hybrid - 2 days per week in the office)
Contract: Full-time, Fixed-Term Contract (6 months)
The Opportunity
Our client is a globally recognised technology and digital transformation business that is looking to hire an experienced Assistant Company Secretary to join their corporate governance team on an initial six-month contract. This role has the potential to convert to permanent at the end of the contractual period.
Supporting the Deputy Company Secretary, you will play a key role in maintaining governance standards across an international group structure. This is a hands-on position suited to someone who can quickly integrate into a fast-paced environment, work autonomously, and build strong relationships with senior stakeholders.
Key Responsibilities
- Maintain statutory registers, corporate records, and Companies House filings.
- Support board and committee activities, including meeting coordination, agenda preparation, board packs, minute-taking, and action tracking.
- Assist with the administration of UK and international group entities, including entity management systems and corporate structure records.
- Monitor compliance deadlines and support ongoing regulatory and governance requirements.
- Manage governance documentation, ensuring accuracy and accessibility.
- Support corporate transactions and entity changes, including director appointments, resignations, share allotments, and restructuring activity.
- Liaise with internal stakeholders and external advisers including legal counsel, auditors, and registrars.
- Assist with share plan and equity incentive administration.
- Support wider governance projects and contribute to process improvements across the Company Secretariat function.
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Experience Required
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- Previous experience within a Company Secretariat, Governance, or Legal team.
- Strong understanding of UK Companies Act requirements and corporate governance best practice.
- Experience supporting boards and committees in a corporate environment.
- Ability to engage confidently with senior stakeholders.
- Excellent organisational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Comfortable working independently and managing competing priorities.
- Experience using entity management systems such as Diligent Entities would be advantageous.
- Exposure to international governance frameworks and listed company environments is beneficial.
- Experience supporting employee share plans is desirable.
Qualifications
- A Chartered Governance qualification (CGIUKI), legal qualification, qualification in progress, or equivalent relevant experience would be advantageous.
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