Temple University
Assistant Director of Administration
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Temple University's Barnett College of Public Health is searching for an Assistant Director of Administration!
Become a part of the Temple family and you will have access to the following:
- A hybrid work schedule
- Full medical, dental, vision coverage
- Paid time off
- 11 Paid Holidays
- Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
- A generous retirement plan and so much more!
SALARY RANGE: $62,000 to $70,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.
Position Summary
The Assistant Director of Administration, in the Department of Communication Sciences & Disorders in the College of Public Health, will support a culture of high performance by performing multiple administrative functions requiring comprehensive knowledge, skills and experience. The incumbent will work closely with the department Chair and will be responsible for the efficient and strategic administration of the department and serve as the key liaison with external and internal constituencies on behalf of the Department Chair. The Assistant Director is expected to provide exemplary customer service to applicants, students, graduates, staff, faculty, and CPH leadership in coordinating resources, resolving issues and ensuring appropriate follow-up.
Required Education And Experience
- Bachelor's Degree and at least four years of directly related experience providing administrative support to senior management/executive administration. Must have experience managing departmental budgets.
- An equivalent combination of education and experience may be considered.
Required Skills And Abilities
- Experience with academic and financial administration.
- Exceptional verbal and written communication skills.
- Strong customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population.
- Demonstrated critical thinking skills, along with the ability to make sound business decisions.
- Ability to work independently and in a team environment.
- Strong organizational and time management skills, along with the ability to prioritize, work well and focus on simultaneous completion of multiple tasks in a fast-paced work setting.
- Ability to handle confidential information with sensitivity and tact.
- Demonstrated computer skills, and proficiency with MS Office software products.
- Demonstrated supervisory skills.
- Strong attention to detail.
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Preferred Skills And Abilities
- Demonstrated computer skills, and proficiency with College and department specific programs such as Cognos and E-value or comparable.
- Experience in a higher education institution.
Essential Duties
- Oversee administrative operations for the department
- Ensuring accurate budgeting and reconciliation of department accounts
- Tracking projects and due dates for the Chair and the department
- Assisting the department with recruitment, engagement and retention efforts
- Participating in onboarding activities of new faculty, staff and trainees
- Supporting department faculty committee activities related to promotion, tenure and merit
- Representing the department at campus and community events (i.e., community fairs, school-sponsored learning communities and other outreach programs)
- Participating in the development of departmental policies and procedures
- Supervising departmental support staff and student workers
- Coordinating meetings and seminars; creating meeting agendas and taking meeting minutes
- Drafting documents required by external constituents (i.e. professional organizations, accreditation commissions, and regulatory agencies)
- Preparing and formatting formal correspondence, presentations and reports, on behalf of the department
- Facilitating departmental activities that maintain an active and engaged alumni
- Enhancing the department's website and social media presence in collaboration with the CPH Marketing and Communications department
- Arranging complex and detailed travel plans for visitors
- Compiling documents and reports for travel related meetings
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This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: may request a copy of the report by calling Temple University's Department of Public Safety at 215- 204-7900.
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