Assistant Estate Manager

Assistant Estate Manager

We are currently recruiting on behalf of a leading property managing agent who are looking to recruit an Assistant Estate Manager to their on site team at a large commercial asset in Central Manchester.

Working with a Senior Building Manager the successful candidate will support the delivery of high quality facilities management services for the benefit of the occupiers across this multi tenanted commercial Estate.

Responsibilities

• Candidates must have excellent communicate skills, be able to engage with tenants and use their initiative when creating events to engage with the wider users of the space.
• Support the Building Manager in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues.
• Support and assist the Building Manager in procuring quoted costs and other appropriate information to facilitate the production and subsequent management of the building service charge budget.
• Assist in overseeing site-based service providers (Reception, Cleaning, Handyman): Ensuring that service is delivered to agreed levels.
• Liaising with and assisting various non site-based service providers.
• Scheduling service visits and ensuring that visits take place. Service delivery checks. Requesting and maintaining record of visits reports. (landscape, internal plants, pest control, Sanitary collections, waste collections and other).
• Building and perimeter checks – internal and external cleaning checks, compactor and waste room checks and other ad hoc checks.
• Scheduling meetings, preparing agendas and minutes (regular occupiers, client, service providers and team meetings) Distributing documents and uploading records on Share Point /SEM/Compass.
• Support the leadership team with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office.
• Site inductions for new team members.
• Creating and updating building procedures and documents.
• Newsletters & building updates content, issuing occupiers notices.
• Events - ideas, planning and coordinating schedule, posters, information distributed to the occupiers. Ensuring that PLI is in place. Lifestyle and events calendar.