Transport for London
Assistant Executive Manager
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Job Title: Assistant Executive Manager (Band 2)
Salary: Circa £40,000 (dependent on skill, knowledge and experience)
Contract Type: TfL Permanent / Full Time / Hybrid
Location: Southwark (including various TfL sites across London)
Reference: SF4996
Hybrid working, within this role enables a balance of 50% of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements.
The closing date for applications is Wednesday 19 August @ 23:59
All offers of employment are subject to satisfactory right-to-work checks. Candidates must be able to demonstrate their right to work in the UK. At the present time TfL is unable to offer visa sponsorship for this role.
Overview of Role
Transport for London (TfL) plays a key role in shaping what life is like in London. Our transport infrastructure and public transport network is admired around the world. We’re literally changing London for the future – making it one of the best cities to live, work and visit. Over 3 billion journeys are made across our transport network annually; and we do all that we can to keep our city moving, growing and working. To meet the needs of our customers, now and for the future, we’re providing the modern and affordable transport network London needs. To support this, our multi-billion-pound programme to make our services more reliable, frequent and accessible includes introducing new trains, building and opening a new road tunnel under the Thames, and investing in congestion and air quality initiatives on our roads through our healthy streets approach.
Our finance function continues to evolve to ensure a sharp focus on TfL’s core business priorities. We’re doing this by building a strong Chief Finance Officer (CFO) team, integrating Finance, Technology Products and Operations (TP&O) and Procurement and Commercial to provide stronger strategic and commercial excellence across our business. Finance is central to TfL’s vision and values, progressing our strategy across the five themes of Safety and Security, Our Colleagues, Our Customers, Our Green Future and Our Finances.
We’re now seeking an Assistant Executive Manager to join our busy team.
The CFO Governance team is responsible for ensuring appropriate assurance and approvals around our commercial decisions take place within the Procurement & Commercial and Finance functions.
You’ll support the CFO Governance Managers in developing and implementing a range of business controls, standards, and new initiatives in relation to governance and assurance processes for CFO, put in place by the CFO Senior Leadership Team and Chief Finance Officer, ensuring that these processes deliver the required outcomes, and support effective decision-making by TfL’s Senior Leadership Team.
Key Accountabilities
Your duties will include, but not be limited to:
- Providing support on governance matters for a respective office area, working with other Executive Office role holders to deliver activities in a timely and effective manner, including servicing key decision-making forums and supporting accurate outputs to tight deadlines
- Accountable for the efficient co-ordination and maintaining of information, documents and records for the respective directorate or office including secretariat, minutes, decision logs and audit trails
- Responsible for supporting in the management and delivery of internal administrative processes within the directorate or office, including coordination of governance cycles, tracking approvals and business submissions
- Responsible for the ownership and improvement of effective systems for effective handling of work (e.g. trackers, workflows, action logs), internally and across directorate areas, ensuring compliance with management system rules
- Accountable for providing support to the office in facilitating engagement with internal and external stakeholders on matters impacting decision-making
- Accountable for supporting the office in preparing information for Business continuity planning and wider assurance activities
- Responsible for internal communications planning and delivery (in collaboration with Support Services) ensuring governance updates and decisions are clearly communicated
- Accountable for supporting activities which contribute to the success of TfL’s internal governance processes, this includes end to end meeting servicing, secretariat, action follow up, managing approval workflows, collating information for submissions in accordance with Boards, Panels and Committees and maintaining governance trackers to ensure visibility, control and audit readiness
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Skills
Skills, Knowledge & Experience
- Excellent written and verbal communication skills, with the ability to produce clear, concise and high-quality minutes and documentation (Essential)
- Strong organisational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment (Essential)
- Flexible in providing support in varying activities across the office environment (Essential)
- Ability to build effective working relationships with colleagues across the organisation at all levels (Essential)
- Confident stakeholder engagement and good influencing skills in the context of engaging with internal and external stakeholders of varying complexity with the ability to coordinate, challenge and seek clarification where required (Desirable)
- Proactive and solutions-focused, with a strong “can-do” approach and the initiative to take ownership and drive tasks through to completion
- Demonstrates curiosity and a willingness to learn, building knowledge across governance, procurement and organisational processes
Knowledge
- Knowledge of Microsoft Office and Adobe Acrobat applications (Essential)
- Awareness of internal & external communication methods (Essential)
- Knowledge of how to support strategic business management and planning practices (Desirable)
- Good knowledge of TfLs policies and processes (Highly desirable)
- Awareness of TfLs political relationships with key internal & external stakeholders (Highly desirable)
- Awareness of key contacts internal and external to the respective office/directorate (Desirable)
- Good understanding of governance processes, approval frameworks and organisational procedures
Experience
- Experience supporting Executive Offices or directorates, including meeting servicing and coordination of papers and producing high quality minutes (Essential)
- Experience of engaging with internal and external stakeholders good understanding of governance processes, approval frameworks and organisational procedures (Desirable)
- Experience of working within a large and complex organisation with political considerations (Essential)
- Experience of engaging in internal queries/correspondence (Essential)
- Experience managing competing priorities and working within a high-volume administrative or governance environment (Essential)
- Exposure to procurement, financial or commercial processes (Desirable)
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Equality, Diversity and Inclusion
We are committed to equality, diversity and inclusion and aim to reflect the diverse communities we serve. We believe that a diverse workforce enables us to deliver better services and outcomes. Our goal is to make our recruitment as inclusive as possible. As a Disability Confident Leader, we actively encourage applications from disabled people. As part of the Disability Confident scheme, we aim to offer an assessment or interview to candidates who apply via the scheme where the minimum essential criteria for skills, knowledge and experience has been met. In some circumstances, it may not be practical to offer an interview or assessment to every candidate who applies through the scheme and meet the minimum essential criteria; in these situations, we select candidates who best meet the minimum criteria for the job rather than interviewing all who meet them.
Across all recruitment activity, we recognise that selection methods may vary depending on the nature and scale of the campaign and will be applied fairly, consistently and proportionately in line with our Disability Confident commitments.
Application Process
Please apply using your most recent CV and mandatory 1 page Cover Letter (Word format only) explaining how you meet the criteria listed under the section ‘Role Requirements’, with reference to the skills, knowledge and experience you have gained at expert level.
You are encouraged to apply for the position that is most relevant to your existing skills, knowledge and experience as shortlisting is carried out on the basis of how well you meet the criteria for the role.
The closing date for applications is Wednesday 19 August @ 23:59
Vetting Process
At Transport for London, safety, trust and fairness sit at the heart of how we recruit. Our Vetting Charter (https://tfl.gov.uk/corporate/careers/our-vetting-process) explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn’t match or can’t be verified, we may not be able to move forward with your application, but we’ll always treat you with transparency, respect, and clear communication throughout.
Benefits
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:
- Final salary pension scheme
- Free travel for you on the TfL network
- Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home
- 30 days annual leave plus public and bank holidays
- TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
- Private healthcare discounted scheme (optional)
- Tax-efficient cycle-to-work programme
- Retail, health, leisure and travel offers
- Discounted Eurostar travel
We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.
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