NHS Kent & Medway
Assistant Financial Accountant - Purchase to Pay
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Job Title: Assistant Financial Accountant – Purchase to Pay
Eligibility:
Please note: at this stage, the role is open only to colleagues currently employed by the Kent and Medway Integrated Care Board (ICB) and Southeast Integrated Care Boards; and current at-risk employees within Kent and Medway NHS Trusts.
Role Summary:
The Assistant Financial Accountant – Purchase to Pay plays a key role in the day to day operation and performance of the Financial Accounting team. The postholder provides specialist financial accounting support, including VAT compliance, treasury processes, payment authorisation, and oversight of key financial controls. They ensure the organisation meets the Better Payment Practice Code (BPPC), support the Agreement of Balances process, and contribute to the accuracy and integrity of the financial ledger.
Key Responsibilities:
- Apply NHS VAT rules accurately to invoices and credit notes, advising colleagues on VAT issues with support from SBS VAT Team.
- Ensure monies due from suppliers are promptly returned to the organisation.
- Manage KPIs and ensure compliance with the Better Payment Practice Code (BPPC).
- Produce BPPC statistics for the monthly Performance and Investment Committee.
- Analyse and action results from the National Fraud Initiative (NFI).
- Plan workloads in line with the Finance Monthly Timetable to meet strict deadlines.
- Ensure all payment upload schedules for SLAs and PHBs are completed accurately and authorised appropriately.
- Assist in the Payables Agreement of Balances exercise.
- Support authorisation of weekly payment runs and approve payments within delegated limits.
- Work collaboratively with finance colleagues and non-finance teams to resolve issues and improve processes.
- Support junior team members through training, guidance, appraisal, and welfare checks.
- Carry out other duties commensurate with banding and competence.
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Additional Information:
- This vacancy does not meet the criteria for skilled worker sponsorship and therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom.
Our Values:
- We are committed to a culture that supports all staff at NHS Kent and Medway to be the best version of themselves.
- Our ability to improve outcomes for our population depends on how effectively clinical, operational, financial, and strategic professionals work together to make informed commissioning decisions.
- We expect a minimum of two days-a-week on-site working, with the expectation that all one-to-ones are held face-to-face and that colleagues will regularly visit the services we are commissioning to understand more about them.
- Regular on-site working supports stronger collaboration, faster problem-solving, peer learning, visible leadership, and the integration of colleagues into our organisation.
- We are a flexible working friendly organisation; we aim to support you to work flexibly in a way that will suit you and us.
- We work with staff to agree objectives through regular supervision, annual appraisal, and access to training opportunities.
- We are committed to equal opportunities and diversity. In order to reflect the diversity of our population, we positively encourage applications from all areas of the community regardless of gender, race, faith, disability, age, or sexual orientation.
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Contact Information:
For further details / informal visits contact:
- Name: Lucy Baxter
- Job title: Associate Director Financial Services
- Email address: lucy.baxter7@nhs.net
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