EC Recruitment Limited
Assistant Maintenance Coordinator
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Assistant Maintenance Coordinator
Cambridge Area
Full-time | Potential for Part-time
£27,000 per annum
We are working with an established and highly regarded property company based just outside Cambridge to find an Assistant Maintenance Coordinator to join their friendly and busy maintenance team.
This is largely an administrative role, providing essential support to the Maintenance Manager and wider maintenance team and helping to ensure that maintenance records, compliance documentation and job information are kept accurate and up to date.
The company places real importance on looking after its people, with a culture centred around teamwork and respect. Employees are encouraged to feel valued, supported and empowered in their roles, with a genuine focus on wellbeing and work-life balance. The position is full-time, although part-time hours may also be considered for the right candidate.
The Role
Working within the maintenance department, you will provide day-to-day administrative support across a varied range of maintenance and property compliance activities.
You will help keep maintenance jobs organised and progressing, maintain accurate records and assist with the administration of essential property compliance certificates.
Your responsibilities will include:
- Providing day-to-day administrative support to the maintenance team
- Creating, updating and monitoring maintenance job tickets
- Maintaining accurate maintenance records and documentation
- Supporting the administration of property compliance, including Gas Safety Certificates and EICRs
- Processing compliance reports and following up on outstanding information
- Liaising with contractors and suppliers regarding maintenance works
- Assisting with quotations, contractor instructions and associated paperwork
- Updating Property Managers and colleagues on the progress of maintenance works where required
- Supporting the administration of planned and reactive maintenance
- Assisting with maintenance calls and emails when required
- Helping to ensure information is recorded accurately and tasks are followed through in a timely manner
- Providing general administrative support to the Maintenance Manager and wider team
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About You
You will be an organised and capable administrator who enjoys being part of a busy team and is comfortable managing a number of different tasks at the same time.
Previous experience within property, maintenance or a similar environment would be beneficial, particularly if you have had exposure to property compliance, although strong administrative skills and the ability to learn are equally important.
You will be:
- Highly organised with excellent attention to detail
- Confident using IT systems and maintaining accurate records
- A clear and professional communicator
- Comfortable speaking with contractors, colleagues and tenants
- Able to prioritise your workload effectively
- Proactive and happy to follow tasks through to completion
- Reliable, approachable and a supportive team player
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Knowledge of property compliance such as Gas Safety Certificates and EICRs would be advantageous.
Salary & Benefits
£27,000 per annum based on full-time hours, pro rata if part-time hours are agreed.
The company offers a comprehensive benefits package with a strong emphasis on wellbeing and work-life balance, including:
- Agile working and a culture that encourages a healthy work-life balance
- Company contributory pension scheme
- Optional private healthcare scheme following three months' service
- 30 days' annual leave for full-time employees, including UK public holidays and office closure on Christmas Eve and New Year's Eve
- Additional annual leave for length of service, up to five extra days
- Group life cover of two times basic salary from your first day of employment
- Funded eyesight tests every other year
- Regular company-funded social events and activities
- Training and opportunities for professional development
- Access to a Mental Health First Aider
- Employee Assistance Programme
- Wellbeing activities throughout the year
This is a great opportunity for someone who enjoys administration and organisation but would like a role with more variety than a traditional office-based admin position. You'll be joining a supportive and established property business where your work will play an important part in helping the maintenance team run smoothly and efficiently.
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