Assistant Manager, Corporate Secretarial

What’s the role?

This is an exciting opportunity to become a key member of our team and to participate in the growth of the Corporate Secretarial function. The role reports to the team manager responsible for servicing a complex portfolio of funds based in Guernsey, UK and Luxembourg.

What you’ll be doing

• Review and Approve Deliverables from Junior Staff: Take primary responsibility for reviewing, correcting, and approving the deliverables prepared by less senior team members, ensuring the accuracy, quality, and compliance of all documents.
• Oversee and Draft Complex Documentation: Take full responsibility for drafting and overseeing the creation of complex minutes, agreements, and resolutions for high-value, multi-jurisdictional client portfolios, providing guidance and oversight to the team.
• Lead Client Portfolio Management: Independently manage and supervise the administrative and legal formalities for a wide range of highly complex client portfolios, ensuring full compliance with legal and regulatory frameworks.
• Organize and Oversee High-Level Meetings: Lead the organization of board and general meetings for significant clients, preparing intricate legal documents such as minutes, proxies, and convening notices, and ensuring seamless governance processes.
• Supervise Document Execution and Deadlines: Take ownership of coordinating the signatures of transaction documents, ensuring all filings and documentation are processed within the prescribed deadlines and adhering to compliance standards across multiple entities.
• Mentor and Lead Corporate Administration Teams: Provide leadership and mentorship to junior team members, supporting their development and ensuring their deliverables meet the company's quality standards.
• Provide Strategic Client Support: Serve as the primary point of contact for high-value clients, providing expert advice on corporate governance matters and ensuring efficient communication with stakeholders.
• Manage High-Level Administrative Tasks: Oversee complex filings, regulatory submissions, and advanced administrative tasks, ensuring meticulous attention to detail and the highest level of professionalism in all dealings.
• Drive Process Improvements: Identify opportunities to enhance operational efficiencies within the corporate administration team, ensuring best practices and streamlined processes across the department.
• Contribute to Business Development: Support the client onboarding process and play a key role in building long-term relationships with high-value clients, positioning the company as a trusted advisor in corporate governance and fund management.
• Work effectively with internal stakeholders. Build positive working relationships with internal stakeholders across our offices, to ensure efficient and best-in-class service for our clients.