About The Role

The Medical Bank Department provide a core operational function, working closely with members of the Medical Staffing team, Divisional Management Teams and the Medical Director’s office.

The Medical Bank Department are responsible for all aspects of the recruitment and subsequent employment of all bank medical staff based at the Trust; maintaining related systems, policies and procedures ensuring they support the Trust’s objectives and are applied consistently using common documentation.

The post holder will report to the Medical Bank Manager. They will provide a recruitment and employment advisory service for all medical bank staff in accordance with the relevant terms and conditions of service, Trust and Health Education Yorkshire and Humber policies, current legislation and mandatory NHS Employment Check Standards.

The post holder will act with autonomy in ensuring established standardised systems; processes and procedures (including temporary staffing recruitment strategy and policy) are adhered to on a Trust-wide basis.

The post holder will liaise with external agencies and internal customers to deliver a high quality, customer focussed service supporting the Divisions in achieving their business objectives through the fair and effective management of medical locums.

The post holder will support the Medical Bank Manager in monitoring compliance with national standards, developing policy and strategy related to the Medical Locum Workforce and will lead on specific projects. They will also be responsible for the maintenance and development of the software systems for Medical Bank.

The post holder is responsible for leading and managing the end-to-end recruitment, onboarding, compliance and maintenance of medical bank workers across the Trust. The post holder will ensure all medical bank staff meet statutory, regulatory, contractual and Trust requirements before engagement and throughout their employment.

The role will provide specialist advice on medical recruitment and compliance processes, supporting workforce planning and ensuring the Trust maintains a safe, compliant and effective temporary medical workforce. The post holder will work closely with Medical Staffing, Clinical Divisions, Recruitment Teams, Workforce Teams and external stakeholders to ensure robust governance arrangements are maintained.

Main Duties

• Work with the Medical Bank Manager to provide a quality recruitment and employment advice service for all medical bank staff in accordance with Trust and Health Education Yorkshire and Humber policies, current legislation and mandatory NHS Employment Check Standards
• Advise individuals, including Managers, and doctors of all grades on the application and interpretation of the Trust’s Medical Staff Bank policies and procedures, employment legislation and terms and conditions of service for medical locums.
• Provide advice on the preparation of medical bank job descriptions and adverts, ensuring high quality and accurate documents are produced and advising on interview committee composition where required
• Responsible for the continuing development and appropriate usage of Job Train, including ensuring accurate data entry and utilisation of recruitment data pertaining to medical and dental staff.
• Responsible for the establishment and management of the systems surrounding the employment of medical locums; ensuring all pre-employment documentation, correspondence and contracts of employment are issued in a timely manner in accordance with the respective terms and conditions of service.
• To ensure directly employed medical bank locums are recruited and employed in line with NHS Employers mandatory pre-employment checks, best practice, policy and legislative requirements
• Development and maintenance of close working relationships with the Payroll Department to ensure pay queries are resolved in a timely and efficient manner
• Ensure the appropriate departmental records and systems are maintained relating to these checks
• To liaise as appropriate with the following:
  • Patient Service Managers
  • Directors of Operations
  • Deputy Directors of Operations
  • Heads of Clinical Services
  • Divisional Clinical Directors
  • Consultants
  • SAS doctors
  • Resident doctors
  • Senior Medical Staffing Rota Co-ordinators
  • Occupational Health
• To deputise for the Medical Bank Manager as appropriate
• To undertake any other duties commensurate with the grade of the post