Burns & McDonnell
Assistant Project Specialist - T&D Construction (Glasgow, UK)
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Description
Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 75 offices worldwide and recognised as a leader in Engineering / Construction.
This position supports engineering and construction projects by assisting the Project Manager and the commercial project team with administrative project information as requested.
Responsibilities:
- General administrative support for company projects, primarily focusing on the commercial function requirements.
- Organise and maintain project files, filing system and project communications as required by the commercial function.
- Provide data entry for the commercial function, inclusive of financial tools.
- Track the status of projects and produce monthly internal reports. Maintain the tracking system as required by the commercial function.
- Maintain and expedite the accounts payable.
- Provide information to facilitate questions regarding projects and prepare research information as directed by the commercial function.
- Produce and support the commercial function in required memos, correspondence, reports and other documents as requested.
- Coordinate and develop the business procedures and process maps as required to interface with the commercial function.
- Assist with Work Breakdown Structure for tracking the breakdown of purchase orders and subcontracts.
- Assist with quality assurance on data and information for the project financial deliverables, including entering changes on cost reports.
- Expediting of Supplier requirements to support finance and commercial resources.
- Assist in clerical needs on projects, including project change orders and budget tracking.
- Maintain data entry of project reports for both finance and the QS resources.
- Performs other duties as assigned.
- Complies with all policies and standards.
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Qualifications:
- Bachelor Degree in business, accounting or related degree Required or
- Higher National Diploma and 1 year of experience Required or
- General Certificate of Secondary Education and 3 years related experience Required
- Experience with one or more cost management systems preferred.
- Ability to work independently, think creatively and analytically and make quick and sound decisions.
- Strong problem-solving skills.
- Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
- Demonstrated ability to communicate with all levels within an organization.
- Ability to track and follow up on multiple items with various timelines.
- Excellent verbal / written communication skills.
- Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
- Basic knowledge of SharePoint, customer relationship management software and Microsoft Teams preferred.
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Job Details:
- This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.
- Primary Location: GB-Glasgow-Glasgow
- Schedule: Full-time
- Travel: Yes, 5 % of the Time
- Req ID: 263643
- Job Hire Type: Experienced #UKO N/A
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