Arena Europe, Middle East & Asia
Assistant Site Operations Manager
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đź“Ť St Ives, Cambridgeshire / Wantage / Hybrid
As Assistant Site Operations Manager, you will support the Site Operations Manager with the coordination, planning, and deployment of site crews across Seating projects throughout the UK and Europe. This varied role combines people coordination, logistics, administration, and operational support, ensuring our projects are resourced effectively and delivered successfully. This role could be based either in our St Ives, Cambridgeshire or Wantage office for the right candidate.
From booking travel and accommodation to managing labor schedules, reviewing timesheets, and supporting payroll processes, you'll play a key role in keeping our operations running smoothly.
Key Responsibilities
- Coordinate and schedule site crews, site management teams, and agency labor for projects.
- Book and manage travel and accommodation across the UK and Europe.
- Support with staff holiday and sickness administration and maintain accurate HR records.
- Review timesheets and overnight schedules for payroll processing.
- Communicate project logistics and resource plans to stakeholders.
- Coordinate suppliers, subcontractors, and agency labor providers.
- Raise purchase orders and reconcile labor, accommodation, and training invoices.
- Monitor training requirements and maintain training records.
- Assist with vehicle coordination and site administration.
- Provide support and holiday cover for the Site Operations Planning Manager.
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About You
We're looking for someone who is highly organized, detail-oriented, and able to manage multiple priorities in a demanding operational environment.
- Experience in operations coordination, resource planning, or a similar role.
- Strong administrative and organizational skills.
- Excellent communication skills, both written and verbal.
- Advanced Microsoft Office skills, particularly Excel.
- Strong attention to detail and accuracy.
- Ability to work independently and manage competing priorities.
- Strong literacy and numeracy skills.
Desirable
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- Experience within temporary structures, events, construction, or related industries.
- Experience using Smartsheets.
- Full UK driving license.
Why Join Arena?
At Arena, you'll be part of a dynamic and supportive team delivering some of the most exciting projects across the UK and Europe. You'll have the opportunity to build strong relationships across the business, contribute to operational excellence, and develop your career within a global organization.
We offer a competitive salary and an excellent benefits package designed to support your health, wellbeing, and work-life balance, including:
- 25 days annual leave plus bank holidays
- Health Care Cash Plan
- Group Personal Pension Scheme
- Health & Wellbeing Programme
- Company Sick Pay
- 24/7 Employee Assistance Helpline
- Cycle to Work Scheme
- Long Service Awards
- Performance-related bonus
- Ongoing training and development opportunities
- Career progression within a growing and ambitious business
Apply today and become part of the Arena team.
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