Casarotto Ramsay & Associates LTD
Assistant to Film & TV Agent
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Assistant to Film & TV Agent
Step behind the scenes of a busy talent agency and provide vital administrative support to a film and TV agent, while gaining valuable insight into the inner workings of the industry.
At Casarotto Ramsay & Associates, we represent and manage many of the world’s best-known writers, directors, literary properties, and below-the-line talent in film, theatre, television, and new media. We also strive to welcome new, exciting, and powerful voices to our client roster, and we are strongly and vocally supportive of diversity and inclusion of marginalized groups within our industries.
An exciting opportunity has arisen for an assistant to join our film and TV department full-time supporting a Senior Agent who represents screenwriters, directors, and authors for book-to-film/tv. You will provide administrative support to an Agent to ensure the effective upkeep and management of internal systems. This job description is a guide to the nature of the work required of the assistant and the post holder may be required to undertake other duties appropriate to the nature of the post as agreed with their manager.
MAIN DUTIES
- Managing the diary and setting meetings for your manager and their clients.
- Keeping on top of multiple busy email inboxes with a high volume of traffic.
- Keeping track of contracts (circulating for signature either physically or electronically, chasing up as necessary).
- Taking and fielding calls.
- Putting together Word document booking notices using information gleaned from contracts including details of payments to be invoiced.
- Organising travel/accommodation/meeting itineraries, for festivals or set visits.
- Proactively providing information that is needed on companies/projects in advance of meetings.
- Researching production companies to submit client projects when asked by Agent.
- Submitting client projects to producers in collaboration with your manager and following up on submissions.
- Tracking film and television projects and updating project information on the database.
- Ensuring that we have up-to-date details of where producers/execs currently work, and previous credits/development projects.
- Forwarding or handling festival invitations and press requests.
- Script and book reading and discussion on clients’ work.
- Drafting emails to producers to introduce clients and their projects.
- Updating the website, and social channels sourcing publicity and production stills as needed, using the house style guide and relevant hashtags (instructions available).
- Providing paras (short pre-written client bios) for OWA/ODAs (open writing and directing assignments) on request.
- Taking minutes in meetings occasionally.
- Updating paras and the CVs in Word doc and PDF form and uploading to the website.
- Keeping track of client ‘welcome packs’ (the paperwork we issue for signature to new clients when we begin representing them) and co-representation agreements and supervising to ensure we always get FECs (fully executed copies, i.e. signed by all parties) of all contracts.
- Tracking and identifying talent.
- Reading and reporting on material sent in for clients, reading client’s work (treatments, bibles, and scripts) and sending feedback notes.
- Making enquiries with publishers/publishing agents to discover whether film/TV rights are currently available.
- Liaising with book scouts
- Attend regular catch-ups/status update meetings with your Agent, keeping a log of what we need to do with each client.
- Updating emails for clients and producers on our contact database
- Corresponding with clients and helping them with basic queries, e.g. answering questions about whether funds have come in, if a payment has been invoiced yet, asking for a producer’s email address etc.
- Working with the Finance team to keep on top of invoices
- Managing and administering client guild memberships (such as WGA/DGA/WGGB/ALCS)
- Helping with reviewing changes in drafts of contracts using Word comparison and tracked changes tools.
- Scanning and filing contracts.
- Preparing contracts for client signature (both in hard copy and via DocuSign as necessary).
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ESSENTIAL KNOWLEDGE AND EXPERIENCE
- Knowledge of and interest in the Film and TV industry.
- Awareness of the publishing industry is preferable.
- Computer literate, with excellent knowledge of Microsoft Office programs.
ESSENTIAL SKILLS
- A minimum of 1 year’s administrative experience.
- Strong editorial skills for reading and reporting on material either submitted for a client/client work
- Exceptional attention to detail, organisational and forward-planning skills
- Excellent interpersonal skills
- Excellent communication skills and confident telephone manner
- Ability to multi-task, juggle priorities, and work in a high-energy office environment.
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Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation, and national origin. As such, we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.
POSITION PARTICULARS
- Hours: 37.5 hours per week 10am – 6.30pm Monday – Friday (with one-hour unpaid lunchbreak). Due to the nature of this role, some evening work will be required, and you may be asked to work additional hours from time to time.
- Contract: Full time, permanent, subject to 6 months’ probationary period.
- Starting Salary: c. £30,000 per annum, depending on experience.
- Annual Leave: 20 days per annum (increasing in line with long service allowance), plus bank holidays, plus a 2-week Christmas closure
- Location: Primarily based at the office on the Strand in London, with the possibility of some remote working.
- Pension: The company will match the contribution of the employee to a maximum of 5%
Other Benefits:
- Tickets to client productions.
- Subsidised gym membership.
- Private health insurance after two years’ service.
- Travel insurance after two years’ service.
- Non-contractual company bonus scheme.
TO APPLY
Visit our website to download the application form and info pack for next steps: Work with us - Casarotto Ramsay & Associates
Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation, and national origin. As such, we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.
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