The Wall Group
Assistant to Managing Director
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Who We Are
The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.
Job Description
The Wall Group is looking for a highly organised, proactive and detail-oriented Assistant to support a Managing Director in our London office.
This is a fast-paced role supporting a senior leader within the business and requires someone who can confidently manage competing priorities, anticipate needs and communicate professionally with artists, clients, internal teams and external partners. The successful candidate will have a strong interest in fashion, beauty, entertainment and talent representation, alongside excellent organisational and communication skills.
Key Accountabilities
- Provide day-to-day administrative and operational support to the Managing Director
- Manage a busy and ever-changing diary, including scheduling meetings, calls and appointments
- Secure, coordinate and record daily artist bookings
- Manage and maintain artist schedules, ensuring all relevant parties are kept up to date
- Act as a key point of contact for artists, clients and external partners
- Coordinate domestic and international travel, including flights, accommodation, ground transportation and itineraries
- Prepare estimates, deal memos and other booking documentation
- Support the financial administration of bookings, including billing, job reconciliation and wrapping jobs
- Organise, maintain and update electronic databases and artist information
- Manage incoming calls, emails and correspondence, prioritising and escalating where appropriate
- Coordinate meetings and prepare relevant information and materials in advance
- Liaise closely with colleagues across The Wall Group and the wider WME business
- Anticipate the Managing Director's needs and proactively resolve scheduling or operational issues
- Handle highly confidential and sensitive information with discretion
- Support additional projects and general administrative tasks as required
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Required Qualifications
- Previous experience in an assistant, coordinator or administrative role, ideally within fashion, beauty, entertainment, talent, media or another fast-paced creative environment
- A demonstrated interest in the business of fashion, beauty, celebrity and talent representation
- Excellent written and verbal communication skills
- Strong attention to detail and a high level of accuracy
- Outstanding organisational and time-management skills, with the ability to manage multiple priorities simultaneously
- Ability to work effectively in a fast-paced environment and remain calm and professional under pressure
- A proactive approach with the ability to anticipate needs and stay one step ahead
- Comfortable communicating with a wide variety of people by telephone, email and in person in a friendly and professional manner
- Ability to prioritise effectively and meet tight deadlines
- Sound judgement and the ability to handle confidential information with discretion
- Resourceful, adaptable and solutions-focused
- A high level of professionalism when representing the Managing Director and the wider business
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Working Conditions
- This is a permanent position
- The role is based in our London office at The Strand
- Working hours are 9:30am–6:00pm, Monday to Friday
- Due to the nature of the role, some flexibility outside of standard working hours may occasionally be required
- Occasional travel and weekend work may be required
Business Overview
The Wall Group is a fully integrated agency providing its talent with highly effective and dedicated representation. With offices in London, Paris, New York and Los Angeles, the agency represents leading fashion stylists, hairstylists, makeup artists and other creative talent. Across editorial, advertising, commercial bookings and long-term partnerships within fashion, entertainment and endorsements, The Wall Group connects its artists with opportunities across high fashion, beauty, entertainment and celebrity clientele.
Equal Opportunities
WME Group is an equal opportunities employer and welcomes applications from suitably qualified and eligible candidates from all backgrounds.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Location