Pacesetter Productions
Assistant to Producers (Cover)
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Assistant to Producers (Cover)
Subject to contract
Location: Pacesetter London Headquarters (Ealing), with occasional opportunities to work from home
Salary: £ TBC
Contract term: 2 months, full time with the potential to extend further.
Hours: 9am-6:30pm
Role Description
Pacesetter Productions is a writer-driven production company, with offices in London and LA, that makes television programs and feature films for the international market.
We are looking to employ a covering assistant to support two producers in a high-level administrative capacity. The ideal candidate for this role would be an experienced self-starter, with proven skills in assisting an executive team in all areas including setting meetings with studios, talent and writers, communicating with agents, and coordinating with multiple production teams and calendars.
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Please note that due to the nature of working with international partners, occasional out of hours working will be required.
Key Responsibilities
- Provide comprehensive administrative support to two busy executives, including calendar management, meeting coordination, travel arrangements
- Effective communication across multiple timezones among internal teams, external partners, and talent representatives
- Administrative duties including file management, document preparation, and providing timely status updates across ongoing workstreams
- Support ad hoc requests as needed
- Handle sensitive and confidential information with absolute discretion
- Liaising with colleagues in both UK and US teams to ensure everyone has correct materials for meetings
- Booking travel and accommodation
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Key Skills and Traits
- Great communication skills
- Proven track record in desk management
- Organised and efficient
- Meticulous attention to detail
- Flexible and highly committed team player
This role requires strong organisational capabilities, clear communication skills, and a genuine enthusiasm for film and television. The ideal candidate will effectively prioritize administrative tasks, anticipating needs, and maintaining a forward-thinking approach. Thriving in a fast-paced environment, you will handle intricate schedules, coordinate key meetings, and manage documentation with complete confidentiality and professionalism.
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