GE HealthCare
Assistant(e) administratif(ve) – Support administratif /Administrative Assistant - Admin Support
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Job Description Summary
Ce rôle consiste à fournir un soutien administratif de haut niveau à un ou un groupe de cadres supérieurs, gérer leurs calendriers, coordonner les réunions, traiter la correspondance, organiser les voyages et assurer le bon déroulement des opérations quotidiennes, nécessitant d'excellentes compétences en communication, en organisation et en capacité de maintenir la confidentialité des informations sensibles ; Agir essentiellement comme un point de contact clé pour le cadre supérieur tout en hiérarchisant les tâches et en gérant efficacement son emploi du temps.
Provides high-level administrative support to one or a group senior executive, managing their calendars, coordinating meetings, handling correspondence, making travel arrangements, and ensuring smooth day-to-day operations, requiring excellent communication, organizational skills, and the ability to maintain confidentiality with sensitive information; essentially acting as a key point of contact for the executive while prioritizing tasks and managing their schedule effectively.
Job Description
Principales missions :
Soutien administratif exécutif
Les Principales Responsabilités Comprennent, Sans S'y Limiter
- Gestion du calendrier: Gérer l'emploi du temps du cadre en planifiant des réunions, des rendez-vous et des conférences, y compris l'envoi de rappels et la coordination avec les participants.
- Préparatifs de voyage: Réservation de voyages, y compris les vols, l'hébergement et le transport, et gestion des notes de frais.
- Coordination des réunions: Préparer les ordres du jour des réunions, rédiger les comptes rendus, distribuer les mesures de suivi et assurer le suivi des décisions prises.
- Préparation de documents: Rédiger de la correspondance, des rapports, des présentations et d'autres documents au besoin.
- Gestion de projet: Aider à la planification du projet, suivre les progrès et coordonner avec les parties prenantes concernées.
- Soutien à la gestion des budget marketing: les bons de commande, l'allocation et le suivi du budget marketing. Rationalisation efficace des dépenses marketing (allocation correcte des dépenses dans Agora) et « réception » en temps opportun dans le trimestre convenu.
- Soutien aux événements externes: Événements clients et Congrès pour l'International (demande exceptionnelle mondiale). (Sélection des lieux, des commodités, de la nourriture et des boissons afin de nous aligner sur les exigences de conformité), contrats, paiements. Logistique des matériels et équipements marketing et gestion du stockage, (conformité, contractualisation et paiements). Cela nécessite de jouer avec les besoins en matière de comptabilité fournisseurs, de conformité et de budget et de travailler en étroite collaboration avec les équipes marketing.
- Gestion AST: Doit être formé au processus IPP, en veillant à l'alignement avec les règles de conformité et au paiement final du client. Processus SOAR/ SAM pour ajouter un nouveau fournisseur ou client dans la base de données.
- Confidentialité: Maintenir la discrétion et protéger les informations sensibles.
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Caractéristiques souhaitées
- Solides compétences en communication orale et écrite.
- Solides compétences interpersonnelles et de leadership.
- Capacité à travailler de manière autonome.
- Solides compétences en résolution de problèmes.
Qualifications Souhaitées
Ce rôle nécessite une expérience de base dans le domaine du marketing et du soutien aux cadres. Le niveau de connaissances est comparable à celui d’un niveau bac+3 ou licence (ou à un diplôme d’études secondaires avec une expérience pertinente). Une bonne maîtrise de l'anglais est nécessaire.
English version
Executive Admin Support:
Key Responsibilities Include But Not Limited To
- Calendar Management: Managing the executive's schedule by scheduling meetings, appointments, and conferences, including sending reminders and coordinating with attendees.
- Travel Arrangements: Booking travel, including flights, accommodations, and transportation, and managing expense reports.
- Meeting Coordination: Preparing meeting agendas, taking minutes, distributing action items, and following up on decisions made.
- Document Preparation: Drafting correspondence, reports, presentations, and other documents as needed.
- Project Management: Assisting with project planning, tracking progress, and coordinating with relevant stakeholders.
- Marketing budget admin. support: Purchase orders, allocating and tracking. Efficient rationalization of marketing spends (correct allocation spends in Agora) and timely “reception” in agreed quarter.
- External event support: Customer events and Congresses for International (Global exceptional demand). (selection of venues, amenities, food and beverage so we align with compliance requirements), contracting, payments. Logistics of marketing materials and equipment and storage management in Buc, compliance, contracting and payments). This requires toying with AP, compliance and budget needs and requires working closely with the marketing teams.
- AST management: Should be trained in IPP process, ensuring alignment with compliance rules, and end payment of the customer. SOAR/ SAM process to add new supplier or customer in the database.
- Confidentiality: Maintaining discretion and protecting sensitive information.
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Desired Profile
- Strong oral and written communication skills.
- Strong interpersonal and leadership skills.
- Ability to work independently.
- Strong problem-solving skills.
About Us
GE HealthCare is a leading global medical technology and digital solutions innovator with over 100 years of healthcare industry experience and around 50,000 employees globally. We enable clinicians to make faster, more informed decisions through intelligent devices, data analytics, applications and services, supported by our Edison intelligence platform. We operate at the center of an ecosystem working toward precision health - digitizing healthcare, helping drive productivity and improving outcomes for patients, providers, health systems and researchers around the world.
Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.
GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE HealthCare - Creating a world where healthcare has no limits.
Additional Information
- Relocation Assistance Provided: No
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