The Conservative & Unionist Party
Association Operations Officer
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Job Summary
The South Warwickshire Conservative Association is seeking an Association Operations Officer on a fixed-term contract to support the logistical organization of the Association’s campaigning, membership, and fundraising activities.
Job Details
Job Title: Association Operations Officer
Hours: 30 hours per week. Flexible hours, primarily during the day, with up to 6 hours per week of evening and weekend work as required
Salary: £24,960 to £28,080 per annum, depending on experience
Location: Stratford upon Avon, with potential for some home working
Contract duration: To May 31st, 2027, with the possibility of becoming a permanent contract
Holiday: 15 days across the initial 8-month contract, plus all statutory bank holidays
Start date: Immediate
Tasks and Responsibilities
Campaign Logistics
- Organize campaign literature printing, including sourcing quotes, final document versions, and delivery
- Prepare walk routes and organize bundling of literature
- Liaise with candidates and members for leaflet deliveries and monitor progress
- Prepare materials for canvassing activities and organize collection/drop-off with candidates and volunteers
- Maintain weekly communication with candidates and report to the DCP and Campaign Delivery contractor
- Organize volunteers for campaigning tasks as required
- Input survey or Voting Intention data into Vote Source and flag any issues
- Support with organizing the campaign calendar and promoting it
- Attend and lead campaign sessions as required
- Liaise with the officer team and Campaign Delivery contractor on all campaign logistics tasks
- Undertake any other reasonable tasks relating to campaign logistics
Social Media
- Support the Comms and Digital Officer, Officer team, and candidates with social media posting
- Liaise with candidates to support sharing of social media posts
- Monitor social media activity and respond appropriately
- Organize social media advertising and monitor spend
- Monitor social media activity of opposition parties and draw relevant items to the attention of the Officer Team
- Support candidates and volunteers with preparing social media content
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Finances
- Support the DCP, Honorary Treasurer, and Campaign Delivery contractor with monitoring spending for campaigning activities
- Support the Honorary Treasurer with maintaining Association accounts
- Support the Honorary Treasurer and relevant Officers with paying invoices
- Support the Honorary Treasurer in preparing yearly Association accounts
- Support the DCP, Honorary Treasurer, and Campaign Delivery contractor with preparing and submitting election expenses
- Prepare invoices and organize distribution
- Maintain an organized system for filing invoices and other Association payments
Membership
- Support the Deputy Chairman Membership with managing membership renewals and payments
- Support the Deputy Chairman Membership with monitoring membership payments
- Support the Officer Team with identifying potential members and organizing payments
- Maintain good communications with members for a strong volunteer base
Events and Fundraising
- Support the Deputy Chairman Membership, Fundraising Officer, and Officer team with event organization
- Support the Officer team with encouraging attendance at events and monitoring attendance lists
- Support the Officer team with event logistics, including food and drink requirements and fundraising activities
- Support with organizing Association club events
Association Organisation
- Attend Association management meetings, Executive Council meetings, the AGM, and other meetings
- Support the Officer team with organizing meetings, preparing agendas, and monitoring attendance
- Maintain good communication with the Officer team and wider Executive Council
- Monitor post, emails, and telephone calls and action enquiries in reasonable time frames
- Keep the Association office organized and tidy
- Ensure all work is carried out in line with the Party Constitution, Schedule 7a, GDPR regulations, and the Electoral Commission
- Undertake any other reasonable duties as required by the Association
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Criteria
Essential criteria:
- Member of the Conservative Party (existing or upon successful application)
- Valid driving licence and access to a car
- Proficiency with Microsoft Office suite
- Organized worker with good attention to detail
- Ability to build positive working relationships with a wide variety of volunteers
- Experience using Xero or equivalent accounting software
- Good communication skills across various formats
Desirable criteria:
- Experience of political campaigning at any level
- Experience of using Vote Source
- Experience using Canva, social media, and video editing software
- Good knowledge of the local area around South Warwickshire, including local political organization and key local issues
How to Apply
To apply for this role, submit a CV (no more than 2 pages) and a covering letter outlining your suitability, experience, and why you are interested in this role, to Deputy Chairman Political, Ellie King, at ellie.king@southwarwickshireca.uk.
If you would like to arrange a discussion about the role, please contact Ellie King.
Please submit your application by 5pm on Friday 16th October. Shortlisted candidates will be interviewed on the week commencing 19th October.
The Association reserves the right to accept applications on a rolling basis until the position is filled.
Successful applicants will be subject to Right to Work checks before commencing employment.
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