TROVA SOLUTIONS
Back Office Executive - Finance Operations
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Location: Waterloo (4 days in office / 1-day WFH)
Reports to: Managing Director and Finance Director
Type: Full-time, permanent
About Us
We're a fast-growing, IT-niche recruitment company known for our specialist expertise and strong billing performance. As we scale, we're looking for a hands-on finance professional to own our day-to-day finance operations and help build the infrastructure to support our next phase of growth.
The Role
We're looking for an experienced finance professional with a background in the recruitment sector specifically pay and bill, international invoicing, and credit control. You'll be the key point of contact for consultants, management, clients, contractors, and umbrella companies on all finance matters, and you'll play a lead role in helping us implement AI-driven automation across finance processes as we invest in new tools.
Key Responsibilities
Pay and Bill, Timesheets & Portals
- Manage end-to-end pay and bill for temporary/contract placements, ensuring accurate, timely contractor payments and client billing
- Monitor timesheet submissions and follow up with contractors and clients to ensure timely approval, escalating discrepancies or delays before they affect payment
- Reconcile timesheets, rate cards, and margins to ensure billing accuracy
- Liaise with umbrella companies, PSCs, and payroll providers to ensure compliant, smooth payment cycles
- Manage client portals and their specific invoicing requirements, and keep internal systems (TSP, CRM, and other tools) up to date with live placement and assignment details
- Investigate and resolve pay and bill queries from consultants, contractors, and clients
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
International Invoicing
- Manage invoicing across multiple currencies and jurisdictions as we expand internationally
- Ensure compliance with local invoicing, VAT/tax, and statutory requirements in relevant countries
- Work with external advisors and accountants on cross-border finance and compliance
- Support the setup of finance processes for new international markets
Credit Control
- Own credit control, managing aged debt and minimising DSO (days sales outstanding)
- Build strong relationships with client finance contacts to resolve payment issues proactively
- Set and monitor credit limits and payment terms for new and existing clients
- Report regularly on debtor days, cash collection, and bad debt risk to leadership
Bookkeeping (nice to have - may be managed externally in future)
- Own day-to-day bookkeeping: sales and purchase ledgers, bank reconciliations, general ledger maintenance
- Maintain accurate financial records in line with statutory and internal reporting requirements
- Prepare supporting schedules and documentation for external accountants/auditors
Finance Automation & AI Tools
- Identify and lead automation opportunities across pay and bill, invoicing, credit control, and bookkeeping
- Help evaluate, roll out, and embed AI-powered finance tools, working with leadership and external providers
- Redesign manual processes to reduce errors and free up time for higher-value work
- Act as internal champion for new finance systems, training the wider team where needed
Broader Finance Duties
- Support month-end processes: accruals, reconciliations, and management accounts as required
- Manage the company's invoice factoring facility
- Assist with cash flow forecasting and reporting to support business planning
- Produce strategic reports alongside the Finance Director
- Ensure compliance with relevant regulations (VAT, IR35, and employment law as it touches payroll)
Get help with your application
Your very own career expert that helps elevate your application to the next level.
About You
- Proven finance experience within a recruitment or staffing business - pay and bill experience is essential
- Strong track record in credit control, balancing firm debt management with good client relationships
- Solid bookkeeping experience, comfortable owning ledgers end-to-end without a large finance team
- Genuine interest in finance automation and AI tools, with experience or enthusiasm for introducing new systems
- Comfortable in a fast-paced, growing SME where processes are still evolving
- Highly organised and detail-oriented, able to manage multiple priorities and deadlines
- Confident communicator, liaising with consultants, clients, and senior leadership
- Proficient with finance/payroll systems (e.g. Xero, Revolut, Seven20, TSP) and advanced Excel
- Part-qualified or qualified accountant (AAT/ACCA/CIMA) desirable but not essential given relevant experience
What We Offer
- Competitive salary and yearly bonus
- Pension scheme, 30+ days holiday a year, and international incentive trips
- The opportunity to shape and build the finance function as the business grows internationally
- Additional career development through qualifications and training
How to Apply
Send your CV and a short covering note to marco@trova.uk and mia@trova.uk, outlining your pay and bill, international invoicing, and credit control experience.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location