Job Summary

Please Note: For a detailed job description for this vacancy, please see attached Job Description

Main Duties, Tasks & Skills Required

Please Note: For a detailed job description for this vacancy, please see attached Job Description

About Us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Job Description

Please Note: For a detailed job description for this vacancy, please see attached Job Description

Person specification

Qualifications

Essential

• Numerate and Literate
• GCSE Grade C or above in Mathematics and English Language or equivalent.

Desirable

• NVQ Level 3 in admin / related field or equivalent experience.

Experience

Essential

• Minimum of 5 years' administrative experience, preferably within a healthcare, NHS, or busy office environment.
• Extensive experience providing high-level secretarial and administrative support to senior managers.
• Advanced knowledge and experience of Microsoft Office applications, including:
  • Microsoft Excel (creating and maintaining spreadsheets, analysing data, producing reports, formulas, and staff rostering information).
  • Microsoft Word (producing professional correspondence, reports, meeting minutes, and presentations).
  • Microsoft Outlook (managing complex diaries, email correspondence, and meeting coordination).
  • Microsoft Teams and PowerPoint.
• Proven experience managing electronic and paper-based filing systems and maintaining accurate records.
• Experience of organising meetings, preparing agendas, and taking accurate minutes.
• Excellent written and verbal communication skills, with the ability to draft correspondence using initiative and judgement.
• Strong organisational and time management skills, with the ability to prioritise competing demands and meet deadlines.
• Experience handling confidential and sensitive information in accordance with data protection and confidentiality requirements.
• Ability to work independently, using initiative to resolve administrative issues and support service delivery.
• High level of accuracy and attention to detail when managing staffing data, reports, financial records, and ward documentation.