University Hospitals Birmingham NHS Foundation Trust
Band 4 PA to Senior Management Team
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Job Summary
Are you currently looking for an exciting opportunity to work for one of the largest NHS Trusts in the country? Do you have aspirations to try a new area of work or ready for your next challenge? If the answer is yes, we can help make that happen!
We have a fantastic role available within our Executive / Senior Management Admin Team working alongside and supporting the administrative function of the site Admin Office. You will support the Director of Nursing, Director of Operations and Associate Director of Communications in the smooth running of a busy and fast-paced office and will create working relationships with Senior Managers and Trust Directors.
Main Duties, Tasks & Skills Required
The role is supporting three very busy Directors, and the main duties include:
- Diary management
- Meeting coordination
- Meeting attendance
- Minute taking
- Producing agendas
- Meeting minutes
- Action logs
- Reports
- Providing general PA support
Please read the job description and person specification and if you think it suits you and your current circumstances and lifestyle, hit that apply button -- we are waiting to hear from you!
The role is located at Solihull Hospital and is full-time, working Monday - Friday during core office hours.
For further details or an informal discussion about the role please contact Katie Kelly, Executive Assistant on 07974437318 or katie.kelly@uhb.nhs.uk
About Us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values-driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long-term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
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Job Description
Please Note: For a detailed job description for this vacancy, please see attached Job Description
Person specification
Qualifications
Essential
- Good General Education (e.g. GCSE English and Maths A-C GCSE LEVEL 9-4)
- Business Administration NVQ level 3 or equivalent experience in an Administrative environment
Experience
Essential
- Experience of dealing with the public / customer service experience
- Experience of working in a secretarial / administrative role with a proven track record of problem solving
- Good organisational skills
- Previous experience of transcribing formal minutes
- Able to use own initiative and deal with the unpredictable
- Able to work under pressure and to multi-task
- Able to work to deadlines
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Desirable
- Experience of working in a busy environment
- Experience of working in Healthcare
Additional Criteria
Essential
- Work effectively and flexibly as part of a team to meet the needs of the services
- Confident in dealing with people at all levels
- Must be able to demonstrate an understanding of equality and diversity
- Mature open and flexible approach to work
- Demonstrates care and compassion
- Good inter-personal and communication skills
- Good organisational skills
- Ability to travel to multiple sites
Desirable
- Ability to work under pressure and deal with stressful situations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
For Help With Your Application, Contact
Katie Kelly
01214244598
Pay scheme
Agenda for Change
Band
Band 4
Salary
£28392.00 to £31157.00 Yearly
Contract
Permanent
Working pattern
Full-Time, Flexible Working
Reference number
304-9015920
Job locations
Solihull Hospital
Lode Ln
Solihull
West Midlands
B91 2JL
Attachments
- Job Description
PA _ Adminstrstor Band 4 JD PS Feb 2024_Katie Kelly 2.pdf – 442KB Opens in a new window
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