University Hospitals Birmingham NHS Foundation Trust
Band 5 Assistant Contracts Manager - Facilities
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Job Summary
An exciting opportunity has arisen to join the Facilities Contracted Services Team at University Hospitals Birmingham NHS Foundation Trust as an Assistant Facilities Contracts Manager.
This is an ideal role for an ambitious Facilities professional looking to develop their career in contract management within one of the largest NHS Trusts in the UK. You will support the management and monitoring of a diverse portfolio of contracted Facilities services, ensuring that services are delivered safely, effectively and in accordance with contractual requirements, performance standards and Trust objectives.
Working closely with operational teams, contractors and key stakeholders, you will play a pivotal role in ensuring high-quality services that directly support patient care and staff experience across multiple hospital sites.
Main Duties, Tasks & Skills Required
The successful candidate will:
- Support the day-to-day management and monitoring of Facilities contracts and associated in-house services.
- Monitor contractor performance against Key Performance Indicators (KPIs), service specifications and contractual standards.
- Undertake service audits, inspections and compliance checks.
- Investigate service issues, identify trends and support improvement initiatives.
- Act as a key point of contact for operational contract queries, ensuring issues are escalated appropriately.
- Build productive relationships with contractors, clinical teams and operational managers.
- Assist with contract review meetings and performance reporting.
- Analyse operational and performance data to support informed decision-making.
- Support governance, risk management and compliance activities across the service.
- Assist with procurement exercises, mobilisation of new contracts and service development projects as required.
We Are Looking For An Individual Who Is
- Organised, proactive and able to manage competing priorities.
- An excellent communicator with strong stakeholder engagement skills.
- Experienced in Facilities Management, Contract Management or Operational Service Management.
- Comfortable analysing performance data and producing reports.
- Committed to delivering high-quality customer-focused services.
- Able to work collaboratively across a complex healthcare environment.
- Passionate about continuous improvement and delivering value for money.
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About Us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job Description
Please Note: For a detailed job description for this vacancy, please see attached Job Description
Person specification
Qualifications
Essential
- Educated to Level 4 qualification level (e.g. Higher National Certificate (HNC), Certificate in Management Studies, Level 4 Diploma or equivalent) in Facilities Management, Business Administration, Procurement, Contract Management or a related subject, or able to demonstrate an equivalent level of knowledge gained through relevant experience in a contracts, commissioning, procurement, facilities, operational management or business management environment.
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Desirable
- Recognised continued professional development.
Experience
Essential
- Experience of supporting, administering or monitoring contracts, service level agreements or service specifications.
- Experience of coordinating projects, service improvements or action plans.
- Experience of procurement administration, including raising purchase orders, maintaining schedules, receipting goods or services, or equivalent financial administration.
- Experience of reviewing performance information, audit findings or compliance data and escalating concerns
Desirable
- Experience of Auditing
- Experience of Facilities Management
- NHS experience
Additional Criteria
Essential
- Practical working knowledge of contract management processes, service specifications, performance standards and relevant health and safety requirements, with the ability to seek specialist advice where required
- A valid driving license
Desirable
- Knowledge of Facilities management within the NHS
- Knowledge of NHS financial instructions
- Knowledge of PLACE (patient led Assessment of the Care of the Environment)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
For Help With Your Application, Contact
Ben Mears
01213714750
Pay scheme
Agenda for Change
Band
Band 5
Salary
£32073.00 to £39043.00 Yearly
Contract
Permanent
Working pattern
Full-Time, Flexible Working
Reference number
304-1102882
Job locations
Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Attachments
Job Description
Assistant Facilities Contracted Services Mana_Ben Mears JD PS.pdf – 480KB Opens in a new window
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