University Hospitals Birmingham NHS Foundation Trust
Band 5 Deputy Logistics Manager - Pharmacy Logistics
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Job Summary
We are seeking an effective Deputy Logistics Manager for our pharmaceutical logistics operation within UHB. This pivotal role ensures the timely and efficient delivery of products, manages logistics performance and builds strong relationships with various stakeholders across the trust, contributing directly to operational excellence.
Responsible for a team of up to 12, the post holder will effectively manage staff to ensure a high level of service is provided to a multitude of sites, as well as developing and coaching team members to ensure accuracy, timeliness, and high standards are achieved throughout the site.
The role is mainly based at Kings Norton Business Centre; however, an element of flexibility with regards to site is expected.
Main Duties, Tasks & Skills Required
- To manage and coordinate operational management of the logistics staff.
- To ensure that materials, equipment, etc., are delivered to end users in an efficient and appropriate manner.
- To ensure security of the building in hours and to respond to out-of-hours issues as and when agreed, deputising for the Logistics Manager. The post holder will also be required to deputise for the Logistics Warehouse Manager during periods of annual leave and/or sickness.
- To work autonomously to provide prioritised, timely, and efficient service to all stakeholders.
- To ensure that all warehouse staff are aware of HR procedures, that all staff comply with relevant legislation, especially with regards to GDP, Health and Safety, Fire precautions, and stock security.
- Working closely with the Logistics Warehouse Manager to provide regular and measurable updates to ensure continuity of delivery of service.
- To ensure all mandatory and departmental training requirements, SOP's, Appraisals, inductions, and risk assessments are undertaken by all staff, ensuring compliance with both Trust and Departmental policies.
- To ensure that all operating equipment is checked daily.
- To manage and maintain the Trust's Time and Attendance system on a daily basis for all warehouse staff, referring any payroll discrepancies to the Logistics Warehouse Manager and/or payroll department if necessary, and undertake return-to-work interviews where appropriate.
About Us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value, and feels valued. We do this by developing compassionate and culturally competent leaders, being values-driven in all that we do, and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such, we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long-term health condition, mental health, or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
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Job Description
- To carry out all HR processes for all warehouse staff, including absence review meetings and Stage 1 & Stage 2 meetings, ensuring personal records are maintained.
- To analyse and resolve complex issues in an efficient and professional manner, using persuasive skills and logic to initiate and proactively negotiate changes to scheduled workloads.
Please Note: For a detailed job description for this vacancy, please see attached Job Description
Person Specification
Qualifications
Essential
- Good standard of general education to GCSE or equivalent level.
- NVQ Level 4 or relevant equivalent experience.
Desirable
- HND qualification and/or relevant experience.
- Degree Level or Equivalent Qualifications.
- Counterbalance and/or Reach truck licensed.
- First aid at work.
Experience
Essential
- Experience of working in one of the following services:
- Procurement / Purchasing.
- Warehousing.
- Knowledge of professional procurement principles and supply chain management acquired through NVQ Level 4 or relevant equivalent experience.
- Inventory Control.
- Experience in the management of teams.
- Experience in Distribution Management.
- Understands principles of stock-taking procedures.
Desirable
- Knowledge of operational procedures.
- Experience in Root Cause Analysis.
- Experience of working in a Hospital support services environment.
- Experience in liaising with senior stakeholders.
- Commercial awareness.
Additional Criteria
Essential
- Good numeracy and literacy skills.
- Good analytical and problem-solving skills.
- Good keyboard skills and IT literate.
- Professional telephone manner.
- Prioritisation and organization skills.
- Effective verbal communication and interpersonal skills.
- Negotiation skills.
- Strong analytical skills.
- People management skills, including strong conflict management resolution skills.
- Effective decision-making.
- Appropriate delegation.
- Reliable.
- Punctual.
- Motivated.
- Team Builder.
- Diplomatic.
- Confident.
- Committed.
- Multi-tasker.
- Relationship Builder.
- Persuasive.
- Hard-working.
- Professional.
- Experience in managerial and service delivery.
- Experience of developing team/others.
- Experience in risk management and service improvement.
- Ability to think conceptually and communicate concepts effectively.
- Ability to manage conflict in a constructive manner.
- Ability to influence and negotiate with all grades of staff.
- Leadership ability.
- Composed and resilient.
- Key holder for site premises.
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Desirable
- Proficient in the use of MS Office.
- Able to work on own initiative and apply common sense.
- Excellent customer care skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information, visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here: Criminal records checks for overseas applicants.
For Help With Your Application, Contact
Kieran Ollerenshaw
01213718631
Pay scheme
Agenda for Change
Band
Band 5
Salary
£32073.00 to £39043.00 Yearly
Contract
Permanent
Working pattern
Full-Time, Flexible Working
Reference number
304-1103157
Job locations
32-34 Melchett Rd
32 - 34 Melchett Road
Kings Norton
West Midlands
B30 3HY
Attachments
- Job Description
Band 5 Deputy Logistics Manager (KN) JD PS.pdf – 472KB Opens in a new window
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