Bank Medical Secretary Band 4

We are looking for experienced Medical Secretaries to join NELFT bank, who are able to work flexibly on an ‘as and when’ basis.

We are looking for temporary staff with previous experience of working in a busy office environment, excellent organisation, communication, and administration skills with previous experience working as a Medical Secretary.

The successful candidate will have experience of using Rio, audio typing, and will provide a responsive and efficient administrative service to meet the needs of the team. They will use their reason, intellect, and judgement to work on their own initiative, and be an effective decision maker, who is able to prioritise their own workload while responding to interruptions.

Please note that whilst hours are flexible on bank, admin shifts are usually required within office hours, Monday to Friday. The majority of available roles require for staff to work in person in the office.

Duties

• Manage the diary and make decisions on behalf of the Manager in prioritising and re-arranging diary commitments.
• Open and sort incoming emails and other post in a timely manner, and where appropriate, personally prepare and send responses to correspondence.
• Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system.
• Utilise advanced level IT skills to create reports and presentations.
• Prioritise their own workload on a day-to-day basis to ensure that deadlines are met.
• Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information.
• Coordinate administrative arrangements relating to reporting requirements, to include the collation and presentation of documentation, preparing evidence, and ensuring information is up to date.
• Oversee the facilitation and administration of meetings/panels, including the production of agendas and coordination of papers, ensuring that key documents are available within defined timescales.
• Propose and implement changes to working practices to reflect the needs of the Service.
• Act as delegated authority for procurement processes, using electronic order and approval systems.