Bid Coordinator

Exciting Opportunity for Bid Coordinators in Leeds

We have an exciting opportunity for Bid Coordinators in our Leeds office to join a growing team of win professionals who work closely with technical colleagues across the business to secure new projects and drive growth.

Although based in a local office, the individual will work as part of a wider bidding team that supports opportunities across the geographic region. They will also be an integral part of a likeminded community of bid managers, coordinators, and writers who are sharing best practice and driving improvement across the UK.

What You'll Do:

As a proactive and highly organised Bid Coordinator, you will support the smooth running of pursuit and submission activities at every stage of the win lifecycle. You will be responsible for implementing a managed approach to help teams produce accurate, compliant, and well-presented bids – from the monitoring of inboxes / portals, through the coordination of day-to-day bidding activities across our teams, to the production of high-quality professional submissions.

• Monitor activity across submissions inboxes, procurement portals, and internal trackers so that opportunities are identified, logged, and promptly issued to the right people
• Set up, structure, and manage a controlled working environment for each bid (e.g., Microsoft Teams sites) to enable collaboration across multi-disciplinary / multi-partner teams
• Embed the bid programme to ensure bid team members respond in line with the bid plan, that all deadlines are met, that all bids are compliant, and that appropriate governance is in place
• Schedule and actively appropriate meetings to communicate our approach – from kick off, to workshops, through regular stand-ups to check progress, to reviews and approvals
• Undertake research, review previous relevant bids / best practice answers, and gather inputs from multiple stakeholders to inform and contribute to our submissions
• Take ownership for the completion of standard responses and commonly requested information using content from our knowledge sites and systems and personal judgement / experience
• Work with stakeholders and content owners to assist them in the preparation of key bid elements such as CVs, project case studies, and capability statements which demonstrate their experience
• Proof read and edit colleagues' content – challenging received material to ensure each document contains the information required to create a compliant, successful, and winning bid
• Coordinate the master submission document – working with relevant members of the team to produce accurate, compliant, and well-presented bids that showcase the best of Ridge's offer
• Continuously improve and enhance the standards and effectiveness of our written responses in conjunction with the bid and marketing teams – including maintaining our central bid library