Proposals Co-ordinator – Nuclear

Location: Surrey

Working Pattern: Hybrid – 3 days per week in the office, 2 days remotely

Start Date: ASAP

Contract Outside IR35

Holtmon Jones Recruitment is working on behalf of our client to recruit an experienced Proposals Co-ordinator to support the continued growth of their Civil Nuclear business.

This is an excellent opportunity for an experienced bid/proposals professional to join a specialist team working across the UK nuclear sector, supporting bids and proposals throughout the full pursuit lifecycle. The successful candidate will work closely with the Proposal Manager, Business Development/Sales and Operations teams, coordinating inputs from a wide range of technical and corporate stakeholders to ensure high-quality, compliant and compelling submissions.

Key Responsibilities

You will support the proposal team from receipt of an ITT through to final submission, including:

• Coordinating the preparation, review and submission of bids, PQQs, SQs, framework responses and capability statements.
• Managing proposal documentation, including formatting, proofreading, version control and quality assurance.
• Preparing proposal templates and ensuring submissions comply with client instructions and corporate branding.
• Maintaining bid schedules, action trackers, tender clarification logs and submission plans.
• Tracking reviewer comments and coordinating the incorporation of feedback.
• Coordinating contributions from technical, commercial, legal, quality, HSE and supply chain teams, including external partners and third parties.
• Supporting bid compliance reviews to ensure responses address all tender requirements, evaluation criteria and mandatory submission requirements.
• Arranging and supporting bid kick-off meetings, reviews, workshops and lessons learned sessions.
• Supporting submissions through client procurement and e-sourcing portals, including Ariba, Jaggaer, Achilles, GCA and other relevant procurement systems.
• Maintaining and developing the proposal knowledge library, including project references, case studies, CVs, organisational charts and standard company information.
• Supporting opportunity tracking, pipeline reporting and bid governance activities.
• Contributing to continuous improvement and lessons learned across the proposals function.
• Ensuring all bid activities are managed with a strong focus on quality, governance, security and confidentiality.